Job description

Special Instructions:
To be considered for this position, you must apply directly with the University of Tulsa. Submissions received through Indeed will not be reviewed and cannot be accepted as the official application. To apply for this position, do so here: University of Tulsa Portal | College Assistant (peopleadmin.com)

Job Description: The College Assistant works independently with minimal supervision and requires complex secretarial skills relieving a superior of operational details and assuring efficient day-to-day operation of the college. This position reports directly to ENS Administrator for HR & Research but assists Dean, Associate Dean and faculty as requested.
Specific Responsibilities:

• Greets visitors; receives and responds to all forms of communications and routes requests appropriately
• Maintains security of confidential reports, grades, and other matters requiring discretion
• Maintains and orders office supplies as requested
• Schedules appointments and meetings as requested
• Organize all College Functions, arrange Department Meetings, logistics and agendas as needed and assist Institutional Advancement with AB meetings and Reunions (start to finish)
• Invoicing for Equipment Rental/use (record keeping) (SEM)
• Specific Projects as needed (one time events, etc.)
• Purchasing/ProCard Back up as needed
• Establishes and maintains routine record keeping; data entry and communication
• Maintains files and all documentation associated with recruiting faculty
• Other duties and back up other assistants as assigned

Required Qualifications: Specialized secretarial/clerical training such as may be obtained through high school, vocational, or technical school; minimum 2 years experience in related secretarial field; proficiency utilizing computer software such as Word, Excel; extensive knowledge using Microsoft Windows; excellent interpersonal skills; excellent communication skills; ability to work with a diverse group of people located both internally and externally to the University; ability to maintain level of confidentiality regarding records and departmental matters; flexibility and diligence while multi-tasking

Preferred Qualifications: Associates degree or two year college equivalent and/or specialized secretarial training; knowledge of Datatel information system

Physical Demands: Minimal Physical Demands - Office Environment

EEO Statement: The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran.

Job Type: Full-time

Pay: $15.00 - $19.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location

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