FleishmanHillard is seeking an enthusiastic Coordinator to join our Texas team. This position requires a motivated self-starter who can work in a fast-paced, collaborative work environment. The Coordinator will provide administrative support primarily to the Austin-based team, but also will work with the full executive support team to ensure all Texas offices (Dallas and Austin) have appropriate administrative support. This role will be required to be in the Austin office on a hybrid, flexible work schedule.

We recognize that diversity, equity and inclusion benefit our agency, our clients, and the communities in which we work and live. To that end, we strongly encourage applications from women, people of color, members of the LGBTQ community, veterans, and individuals with disabilities. As part of our ongoing effort to be the world’s most inclusive agency, we are committed to seeking candidates who possess and demonstrate a profound interest in furthering our DE&I goals.

Responsibilities

• Manage ongoing, Austin-based team engagement and recognition activities and events to support team- and culture-building.
• Liaise with the Austin building’s operational staff as needed to ensure office is fully functional
• Support team and office communications by regularly gathering necessary information and creating foundational communications tools such as agendas, simple newsletters and basic PowerPoint presentations.
• Make travel arrangements and prepare expense reports for senior staff.
• Coordinate team and client meetings and support new business efforts, including preparation of handouts as needed (proofreading, photocopying and distributing).
• Support team members in proactive, organized and thoughtful manner.
• Interface with staff at all levels helping to resolve inquiries as they arise.
• Manage various projects and multiple calendars.
• Handle confidential information and challenging situations respectfully and discreetly.
• Perform administrative duties as requested including, coordinate mailings, order products and services, maintain client files, run business errands.
• Cross-train on a variety of administrative duties to provide backup to other team administrators when necessary.
• Cultivate diverse teams and contribute to an inclusive working and learning environment.
• Have flexibility to work occasional overtime.
• Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so.

• 4-5 years of administrative experience with outstanding prioritization, communication and organizational skills, ideally in an agency environment.
• Previous experience making travel arrangements and creating expense reports.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Experience working with confidential material in a professional manner.
• Ability to multi-task, meet deadlines and handle changing needs.
• Ability to demonstrate a results-focused approach and commitment to going the extra mile for clients.
• Energetic, self-starter and resourceful problem solver – gets things moving and keeps them on track. High attention to detail, with the ability to manage multiple ongoing activities.
• Good interpersonal skills, can work effectively in a collaborative team environment, negotiate diplomatically, and maintain composure and quality under deadline pressure.

About FleishmanHillard
FleishmanHillard is part of the Omnicom Public Relations Group, a division of Omnicom Group Inc., and has more than 85 offices in 30 countries, plus affiliates in 43 countries. Our award-winning agency specializes in public relations, reputation management, public affairs, research and analytics, brand marketing, digital strategy, social engagement and content strategy. We’ve been named PRWeek’s Global Agency of the Year and Best Places to Work; a “Standout Agency” on Advertising Age’s A-List; the Human Rights Campaign’s “Best Places to Work for LGBTQ Equality”; and NAFE’s “Top 50 Companies for Executive Women” for a decade. We’re also more motivated by what we can give than what we receive, with a longstanding worldwide service commitment to support social inclusion in the communities in which we work and live. Visit us at www.fleishmanhillard.com.

FleishmanHillard is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, alienage, citizenship status, sexual orientation, genetic information, or any other protected class under federal, state, or local laws.

Please do not contact the office directly to apply – only resumes submitted through this website will be considered.