Job description

ABOUT THE ORGANIZATION:

The Boys & Girls Clubs of Martin County’s mission is to enable all young people, especially those who need us most, to reach their full potential as productive, caring, and responsible citizens. Founded in 1989 as a single-site club in Hobe Sound serving 165 children, The Boys and Girls Clubs of Martin County (BGCMC) has grown to operate four clubs in Martin County reaching thousands of children and families per year. BGCMC’s vision is to provide a world-class enrichment experience that assures success is within reach of every young person who enters through its doors, with all members on track to graduate from high school with a plan for the future, demonstrating good character and citizenship, and living a healthy lifestyle.

Operating with an $8M budget, BGCMC’s programming reached 6,663 young people through programming focused on three core pillars: academic success, healthy lifestyles, and good character and citizenship. In each of these areas, BGCM’s programs show promising results thanks in part to its dedicated staff and innovative model using Americorps volunteers to serve as academic enrichment coaches. BGCMC also provided over 100K free and nutritious meals and over $500K in scholarships to the young people it serves.

For more information, please visit https://www.bgcmartin.org/.

PRIMARY FUNCTION

Responsible for managing all online databases and member tracking systems and ensuring accurate data entry by Club Staff. Additionally, the Data Manger will work closely with the Director of Programs & Evaluation and Chief Grants, Strategy & Compliance Officer to track and analyze program related outcomes.

DUTIES AND RESPONSIBILITIES

1. Maintains outcomes related databases.

2. Assists with BGCMC member tracking software and data entry.

3. Maintains a series of checks and balances to ensure that the information is entered into the member tracking software is accurate and being entered timely.

4. Responsible for entering all 21st CCLC attendance data into the required database (EZ Reports).

5. Assists with EZ Reports data entry (Demographics, Data Liaison data, etc.)

6. Assists with obtaining parent consent forms for all Club Members.

7. Assists with data entry for the Department of Juvenile Justice Grant. (JJIS System)

8. Assists with data entry for the CSC Grant. (SAMIS System)

9. Performs and documents procedures for data preparation including data cleansing, standardization, and analysis.

10. Provide accurate, appropriate, and immediate responses to all requests by Club and Administrative staff.

11. Performs regular administrative duties, preparing correspondence and reports as requested.

12. Prepares, provides, and organizes outcomes for all required Pre/Post Tests.

13. Identify and makes recommendations to help plan and implement training member tracking software.

14. Supports the Chief Grants, Strategy & Compliance Officer with additional projects as assigned.

RELATIONSHIPS:

Internal: Maintains close contact with assigned staff to provide technical assistance in matters of programming and compliance; interacts regularly with the Chief Grants, Strategy & Compliance Officer, Director of Programs & Evaluation, Chief Executive Officer, Chief Outcomes & Club Experience Officer, and as assigned with the Advisory Council, Corporate Board and its Committees.

External: Maintains contact with external community groups, schools, and others.

SKILLS/KNOWLEDGE REQUIRED:

• Associate’s degree or higher.
• Strong oral and written communications skills.
• Experience with Microsoft Office Suite.
• Familiarity with database software such as KidTrax, EZ Reports and SAMIS a plus.
• Strong Research skills and ability to interpret data.
• Must possess the ability to work independently and efficiently without direct supervision.
• Ability to establish and maintain strong effective working relationships with organization staff, board members, volunteers, community groups, media and other related agencies.

Compensation

This position offers a salary of $45,000 per year based upon experience.

Boys & Girls Clubs of Martin County also offers a comprehensive benefits package including retirement plan options; paid time off, holidays; and health benefits including medical, dental, vision, short-term disability, long-term disability, life insurance, and flexible spending accounts.

Schedule

Monday through Friday between 9:00AM to 5:00PM; Occasional nights and weekend work.

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Education:

• Associate (Required)

Experience:

• Data management: 3 years (Preferred)
• Microsoft Office Suite: 3 years (Preferred)

Work Location: Hybrid remote in Stuart, FL

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