JOB TITLE: Data Manager

DIVISION: Youth Services

DEPARTMENT: Data Management

LOCATION: Southwest/Stecker Campus, 5200 Stecker, Dearborn, MI 48126

REPORTS TO: Sr. Youth Services Manager

FLSA STATUS: Exempt/ Salaried

CLASSIFICATION: Full-Time Regular

APPROVED DATE: 10/4/2021

JOB SUMMARY: Responsible for maintaining and assuring an accurate and up to date database for Youth Services. Responsibilities include data entry, compiling, tracking and reporting of program statistics and performance data with an advanced level of experience in MS Excel and MS Office Suite.

Data Manager leads, supervises and provides oversite of the Data Management team.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Enters data into FileMaker and other youth services databases to ensure the accuracy of all data entered.
• Compiles program statistics and performance data and prepare related reports.
• Communicates with program managers and the executive management team, along with program funders regarding program status and outcomes.
• Manages the Data Management team, consistent of 4-7 employees responsible for data entry, intake and tracking, and provides oversite to both campus locations as necessary.
• Maintains an accurate and up to date database, generating required reports and reports on demand based on organization’s needs.
• Audits systems and files to assure accurate and consistent data in accordance with funding guidelines.
• Provides on-going assistance with all staff to help them use the database efficiently and accurately. This includes training of all youth services staff on required databases.
• Works with youth services funding sources on data requirements, inclusive of WIOA, YouthBuild, AmeriCorps and private funding sources.
• Contributes to the team effort by performing other duties as assigned.

SUPERVISORY RESPONSIBILITIES: YES

JOB QUALIFICATIONS:

• Bachelors or Associates Degree preferred, or minimum of 7 years’ experience in management of information systems and/or database development.
• Programming knowledge in JavaScript or SQL is preferred but not required.
• Analytical ability to identify and resolve reporting errors and develop reports designed to enhance outcome reporting.
• Interpersonal skills to facilitate effective communication with staff and partner agencies in non-technical terms.
• Ability to sit for long periods of time at a computer terminal.
• Mental ability to handle pressures related to meeting deadlines and performing repetitive tasks requiring concentration and attention to detail.
• Computer skills in Microsoft Word necessary to effectively maintain a database and generate reports.
• Valid Michigan driver’s license. Must be willing to work a flexible schedule and have reliable means of transportation to travel to various locations outside of the office.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to walk, stand, sit and talk or hear. Some filing is required which would require the ability to lift files, open filing cabinets and bend or stand as necessary.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. - The noise level in the work environment is at times, moderately loud with little discomfort due to noise, dirt, dust and the like. This role routinely uses standard office equipment such as computers, phones, photo copiers, filing cabinets and fax machines.

Equal Opportunity Employer

This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties and responsibilities that may be performed by a person so classified. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.