Job description

Director of Contracts and Proposals Extraordinaire!

VCA Consultants, Inc., Orange, CA

This is an excellent opportunity for a talented individual who possesses the skills and experience to “see around the corner” and be highly anticipatory to achieve exemplary results in process improvements. Ultimately you will create and manage a new department that oversees all proposals and contracts across multiple entities.

Position Overview:

This is a hands-on position responsible for directing the successful execution of various types of contracts and proposals for our government, civil engineering, and sustainability consulting firms. This position requires an advanced skill level working with formulas and functions in MS Excel to produce and analyze quantitative and qualitative data.

Responsibilities include, but are not limited to:

• Lead the development of policies and procedures pertaining to the entire contract process flow from proposal to contract approval process. Implement process improvements that will streamline workflow and maximize efficiencies across all divisions.
• Review, interprets, and analyze contracts and service agreements to ensure the terms comply with legal guidelines, contracting principles, cost constraints as well as with corporate and client procedures
• Engage with senior executives to learn about their respective business units, the types of proposals they respond to, especially those in line with growth objectives. Gain an understanding about VCA’s expansion initiatives and be ready to hit the ground running to ensure our competitiveness.
• Review past RFPs, submitted proposals, and contracts for each business entity to gain an understanding about the specific requirements.
• Take ownership and negotiate and interpret contracts and monitor fulfillment of contractual obligations both internally and externally.
• Analyze amendments to existing contracts or requests for extensions, provide recommendations of approval or alternate solutions to Executive Management.
• Review and edit proposal content including technical aspects, content, style, value added information, graphics, and brand management.
• Manage all insurance requirements, including COIs for each client based on their stated requirements.
• Prepare quarterly reports regarding the number of proposals written, awarded, declined, etc. including charts that demonstrate our success ratios.
• Accountable for administration and execution of the entire contract management process.

Supervisory Responsibilities:

• Demonstrate the ability to lead a productive and efficient team.
• Provide formal supervision to employees including mentoring and coaching team members to further develop competencies.
• Recommend staff recruitment, selection, promotion, corrective action, and termination.
• Plan and monitor appropriate staffing levels and utilization of labor, including overtime.
• Lead by example and model behaviors that are consistent with company’s values.

Job Requirements:

• Bachelor’s degree in English, Communications, Marketing, Business, Civil Engineering, or Related Field
• 5+ years of experience in managing contracts and proposals for multiple industries including government, engineering/construction, and sustainability consulting services
• A portfolio of the various types of contracts and proposals you’ve personally written
• Proficiency utilizing various software including Adobe Pro, MS Suite, Bluebeam, etc.
• Outstanding communication skills: ability to write, edit, and present contracts and proposals.
• 5+ years/appropriate level of experience managing a team of proposal writers
• Strong organization skills, attention to detail, and ability to meet deadlines

About VCA Consultants, Inc.:

Visit our three websites to learn more about each entity.

• www.vcacode.com.
• www.vcastructural.com
• www.vca-green.com.

Job Type: Full-time

Pay: $85,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Orange, CA 92868: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Excel: 5 years (Preferred)
• Contracts: 5 years (Required)

Work Location: One location

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