Disease Control and Prevention Program Assistant II, 2 Positions
Full Time
Olympia, WA 98502
Posted
Job description
**This employment opportunity will remain open until filled. The Thurston County Public Health and Social Services Department reserves the right to close the recruitment at any time. To ensure consideration for this position, please submit your application as soon as possible.**
Thurston County Public Health and Social Services is seeking to fill two (2)
Public Health Program Assistant II positions in our Disease Control and Prevention Division.
The Program Assistant II will serve in the Disease Control and Prevention (DCP) Division. They will work with and provide support to technical staff, performing a variety of both complex and routine analytical and administrative duties. Analytical tasks include collecting, compiling, and synthesizing data for various program documents, reviewing and providing feedback on project work plans and designing and maintaining spreadsheets in support of tracking systems. Administrative tasks involve scheduling briefings and meetings, maintaining program files and supporting various projects. The program assistant will also work with other staff in DCP to assist in areas such as onboarding new team members and providing overall administrative support.
Essential functions may include, but are not limited to, the following:
- Provides analytical and research support and drafts various program documents and correspondence such as memos, waivers, and project design documents, ensuring that all documentation is complete and in compliance, regulations, and standards.
- Communicate with clients, case managers, pharmacies, medical providers, and other professionals.
- Use online databases to enter client information.
- Run data reports to ensure the accuracy, completeness, and quality of the above tasks.
- Update electronic surveillance data when client information changes. Enter laboratory reports for infectious disease data.
- Perform various administrative support tasks as needed.
- Provides program related administrative support to systems, databases, and file maintenance.
- Has ability to manage and work with complex Excel spreadsheets.
- Maintains administrative tracking systems, including spreadsheets and databases.
What we offer our employees:
- Work-Life Balance: We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individual’s lifestyle.
- Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family. Please visit Benefits 2023 Thurston County Employee Benefit Plans website for more information.
- Paid Leave: Full-time regular employees earn a minimum of 12 paid vacation days per year in addition to 11 paid holidays.
- Robust Training Program: Employees are encouraged to attend County paid training to help them further their career, learn new skill sets, and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences.
- Flexible Work Schedules: Some of the options employees may take advantage of include alternative or compressed schedules and/or remote working.
- Deferred Compensation: The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
- Flexible Spending Account (FSA): Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.
- Public Service Loan Forgiveness: This is a federal program which allows full-time public service employees who have made 120 qualifying payments for certain loans, to get their student loans repaid. Public Service Loan Forgiveness Program.
Why you’ll love it here:
Thurston County is located between Seattle and Portland in Western Washington’s South Puget Sound Region. Perched in between the mountains and the ocean, the area boasts the perfect blend of year-round outdoor activities including boating, hiking, skiing, and more. The region is also home to the state capitol city of Olympia, known for its many restaurants, microbreweries, coffee shops, farmer’s markets, kids’ activities, history, and art events. Discover more about life in Thurston County at Experienceolympia.com .
QUALIFICATIONS:
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High school diploma or GED.
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Four years of related office experience, which included general office practices and arithmetic, basic bookkeeping, customer service, filing, etc.
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Must have the ability to operate a personal computer and applicable software to perform the essential job functions of the position.
DESIRED SKILLS:
- Attention to detail.
- Ability to communicate professionally with others.
- Ability to function comfortably in a fast-paced team environment.
- Ability to manage time, be flexible and work independently with little supervision.
- Ability to interpret and understand basic medical terminology.
- Ability to multitask and prioritize in order of importance to meet impending deadlines.
- Teamwork oriented.
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