Job description

The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.

Close: 5/24/2023

Job Title: Assistant Educational Incentive Program Coordinator

Department: Educational Incentives

Reports To: EIP Coordinator Salary: Based on Salary Matrix+Benefits*

Hours: 40 Hrs/Wk – Full Time Requisition #: 461

• Salaries are market competitive. For accurate salary information, call (253)573-7863 or email jobs@puyalluptribe-nsn.gov. The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.

Position Summary:
This position is responsible for assisting the Educational Incentive Program Coordinator with day-to-day program operations. This position will assist Tribal Members with enrollment in the GED Preparation classes held at Administration, or assist Tribal Members requesting access to the Sylvan Learning Center.
Essential Duties and Responsibilities
1. Works with Tribal Members seeking to obtain their GED; answers questions and provides information regarding the GED Preparation Program or other programs offered through the Educational Incentive Program.
2. Assists Tribal Members with completing enrollment materials. Ensures that enrollment materials are provided to the vendor/contractor providing services.
3. Coordinates class times, dates for the GED Preparation classes with the vendor/contractor of record.
4. Maintains contact with the Tribal Member enrollees and informs them about class schedules, changes, etc. Reminds them about class times to encourage participation and attendance.
5. Coordinates and schedules classroom location and ensures it is set up and ready for classes.
6. Assists Program Coordinator in maintaining files for each student, containing grades, attendance, and any other information needed to assess a student’s eligibility for program incentives.
7. Develops and maintains student file database for the GED Preparation Program.
8. Assists the Program Coordinator with day-to-day duties such as check requests, ordering of office supplies, photocopy projects, budget modifications, ARFs, etc.
9. Performs other duties as assigned.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Qualifications and Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
High school diploma or general education degree (GED); and a minimum of four years of progressively responsible work duties in an administrative capacity coordinating moderately complex activities, keeping records, logs and other documents; or satisfactory equivalent combination of education and experience. Intermediate computer skills in Word, Excel, Access are required.

Other Skills
Must be able to work independently with little supervision.
Must be able to determine priorities and demonstrate strong organizational skills.
Must be able to communicate effectively with Tribal Members and those doing business with the Tribe to convey accurate information.
Must be courteous and tactful.
Must maintain confidentiality at all times.
Must demonstrate strong customer service skills.

Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence, and procedures manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills
Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Reasoning Ability
Ability to apply common sense understanding to carry out simple one or two-step instructions. Ability to deal with standardized situations with only occasional or no variables.

Licenses and Certifications
Must have and maintain a valid Washington State Driver’s License and proof of automobile insurance. Driver’s License must not contain any restrictions that would otherwise prevent an employee from driving a GSA vehicle.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires the ability to operate a typewriter, personal computer, multi-line telephone, calculator, facsimile and photocopier.
• Requires the ability to read, write, communicate, and interpret information accurately in English.
• Requires the ability to concentrate and consistently produce accurate work.
• While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee occasionally is required to stand and walk.
• The employee is occasionally required to stand and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level is moderate.
• The physical exertion is low to moderate.
• Work is performed in an office setting.
• There are frequent contacts and interruptions during the day.

The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.
Indian Preference Employer as Required by Law

Online Application Tips:
1. If you are using a PC, use Chrome. If you are using a MAC, use Safari.
2. Upload additional documents (resume, cover letter, letters of recommendation, proof of Indian blood, etc.) to the resume tab as one (1) PDF file or email documents to jobs@puyalluptribe-nsn.gov and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.
3. Indian Hiring Preference – send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in, email us at jobs@puyalluptribe-nsn.gov or call (253) 573-7863.
4. Provide 3+ references (we cannot obtain references from direct family members – mother, father, grandparents, sisters, brothers, or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, habits, and attendance. You can send in letters of recommendation to jobs@puyalluptribe-nsn.gov
5. To add more employment, education, references, etc., click on the small + sign at the top right corner of the page.
6. When entering salaries, only use numbers. Do not use any other characters (such as , . or $)
7. After you submit your application, you will receive an email confirmation. If you do not receive an email, please call the office to confirm submission.

• Please do not wear perfumes, colognes, or strong scents to your interview. Some employees are allergic.

If you have any questions about the positions or the online application, please call (253) 573-7863
or email jobs@puyalluptribe-nsn.gov.
3009 E. Portland Ave., Tacoma, WA 98404

Native American preference applies and job placements are given on a competitive basis, using job related factors. Because of the large number of applications received and limited job positions, your application will not guarantee employment.

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