Job description

Downeast Community Partners
Job Description

Position Title: Program Coordinator – FFD/RSU 24
Division: Early Childhood Program
Reports To: ECP Operations Manager
Supervises others: [ X ] Yes [ ] No
FLSA Status: [ ] Hourly [ X ] Exempt
Last Revised: October 2022
POSITION SUMMARY:
Responsible for the daily supervision and coordination of early education services in the Evening Program in accordance with agency practices, policies and procedures. Responsible for coordinating partnership with RSU 24
PK Programs. Responsible for coordinating services with other Family Futures Downeast agencies/staff, quality care services with children and parents, and ensuring the health and safety of children in our care. Evening
Program Coordinator will ensure program operations are carried out in a manner supportive of the DCP goals and intended program outcomes. Performs other duties as assigned by supervisor. Work hours must be flexible as hours are assigned to meet the needs of our clients.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Supervisory Responsibilities:

All Evening Program Staff

Essential Responsibilities:

Effective Staff Management

1. Builds a staff that advances the program’s mission by hiring and promoting qualified staff who support the program’s philosophy and goals and who culturally and linguistically represent the community and program and by training all staff on the program’s history, philosophy, and requirements.

2. Advances staff performance by meeting regularly with individual staff to provide performance feedback based on expectations contained in job descriptions, program plans, and policies and procedures. Will coordinate feedback and supervision with Center Coordinators who supervise staff who are also employed in our Day Program.

3. Promotes staff development by using reflective supervision and the performance appraisal system to assess staff skills and interests, establish professional development goals and plans, and monitor progress.

4. Supports staff retention by creating an environment that fosters equity and provides opportunities for professional growth.

Effective Resource Management

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5. Exercises prudent stewardship of program resources by making decisions based on program financial reports and applicable federal, state, and program financial requirements (e.g., allowable costs, nonfederal share, cost-sharing)

6. Ensures a safe, attractive, well-equipped program environment by purchasing high-quality materials and equipment, and establishing and/or implementing systems to monitor and maintain/replace equipment. Any purchases will be coordinated with Day Program Center Coordinator if materials/equipment will be used by both programs.

7. Works in partnership with Center Coordinators, Content Area Managers, and other agency staff. Active, collaborative participant in all Family Futures Downeast meetings, planning and coordinates service delivery with other FFD partners.

Program Planning and Implementation

8. Encourages families’ involvement in program decision making by ensuring that families are informed about decision-making opportunities.

9. Secures staff buy-in to program and service area goals by eliciting their input and discussing the goals’ content and rationale.

Observation, Analysis, planning and documentation

10. Monitors staff performance by creating and/or implementing systems for observing practice, reviewing records, gathering feedback from stakeholders, and documenting results.

11. Meets federal, state, and program documentation requirements by ensuring that the program maintains accurate, objective, complete, timely, and well-organized child, family, financial, and program records.

12. Completes documentation on time and records documentation observing good grammar, clear communication and objectivity.

Communication

13. Builds an understanding of the program by communicating its philosophy, mission, and services to staff, families, and the community and by supporting staff to do the same.

14. Demonstrates respect for others by sharing information objectively and non-judgmentally and adjusting verbal and written communication strategies for different audiences.

15. Ensures that all staff follow protocols (e.g., chain of command, confidentiality) when communicating with others in the program, families, governing body, policy group, committees, and those in other community programs.

16. Promotes a collaborative, productive working environment by following established communication protocols, clearly articulating expectations, outcomes, and timelines, and using conflict resolution and negotiation skills when needed.

Professionalism/Leadership

17. Responsible for knowledge of and compliance with all agency policies and procedures.
18. Promotes a culture of inquiry by exhibiting a commitment to lifelong learning, keeping abreast of new information and research, and reflecting on their relevance.

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19. Maintains professional boundaries in relationships with staff and families by distinguishing between others’ needs and one’s own, guarding against abuse of power and sexual misconduct, and using appropriate language .

20. Serves as a role model for families and other staff by making sound daily decisions and reflecting on and assessing one’s own practice and taking advantage of opportunities to improve skills and knowledge.

21. Strengthens staff’s, the program’s, and the community’s commitment to family empowerment by establishing expectations for engaging with families, acknowledging the contributions they make, and modeling approaches for working with families as full partners.

Maintains strict confidentiality in regards to children, families, and staff in accordance with established policies and procedures. Must be flexible and able to work with and maintain positive relationships with multiple staff members. Knowledge of computerized data base systems and Microsoft Office, budgets, and budgeting systems.
Strong organizational and multi-tasking skills; strong written and verbal communication skills.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Performs other duties as assigned by the supervisor

GENERAL EXPECTATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Abilities

• Ability to be organized and meet deadlines
• Ability to read, discern and implement agency policies and procedures
• Ability to practice sound child development practices, keeping abreast of current research
• Ability to communicate effectively verbally and in writing

PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those needed for successful completion of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

• Requires interacting with small children at their eye level frequently.
• Requires ability to monitor classroom and staff activities auditorily and visually.
• Requires ability to move quickly to intercept/redirect child.
• Requires lifting up to 40 pounds occasionally.
• Requires sitting or standing in one place for up to two hours
• Requires ability to kneel and recover repeatedly.
• Requires moving furniture about and sweeping/mopping floors regularly.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; repetitively use hands to finger, handle, or feel, including operation of a standard computer keyboard;

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reach with hands and arms and talk, see and hear; and lift and carry up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those the incumbent encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Early childhood classroom with active children and parents.
• Office settings, including visits to community organizations.
• Noise level is moderate.

QUALIFICATIONS NEEDED FOR POSITION:
Experience and Skill Requirements: The following requirements and skills are considered essential:

Required Education:

A Bachelor’s degree in Early Childhood Education, Social Services or related field is preferred. Two to five years’ experience supervising and leading teams required. Maintains current any certificates or degrees held or required and attends all agency required training.

• Must be able to pass background checks.
• Must have required immunizations or proof of immunity, or apply for an exemption

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Signing bonus

Work Location: One location

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