Job description

Executive Administrative Assistant

Join a progressive and globally capable executive search and HR consulting firm. We are looking for a smart, nimble, and engaging associate to support our team. The ideal candidate will have great written/verbal communication skills, great rapport capabilities, strong organizational acumen and a love for working with and supporting teams. Growth opportunities for the right candidate!

Responsibilities include:

• Being a primary contact for client services, referring and coordinating work between clients, consultants, and account managers.
• Support business development efforts with preparation of proposals, quotes, price structures, power point decks, coordination of meetings and travel as needed.
• Responsible for constantly updating CRM system with business development activity.
• Support the consulting with client related activities as assigned.
• Prepare operations reports for sales & client services.
• Handle incoming calls, emails, and visitors to discern interest and route to appropriate parties.
• Support accounting team in the preparation of billing requests, ensuring timeliness and accuracy.
• Other administrative duties as assigned.

Desired Abilities:

• Strong written and oral communication skills (English/Spanish).
• Ability to build rapport and effectively interact with clients, prospects, partners, vendors, and staff.
• Strong planning and organization skills, with a disciplined approach to work.
• Ability to adapt to changing circumstances, multi-task, and work under pressure.
• Problem analysis and problem-solving skills.
• Confidentiality, judgment, and decision-making ability.
• Attention to detail and accuracy.
• Strong computer literacy, including MS-Office and CRM systems.
• Information gathering and monitoring skills.

This is a full-time position to be performed hybrid with base in our Rio Piedras office. Some light travel may be required occasionally. A bachelor’s degree or equivalent and 5 years of relevant experience is required for this position. Base pay, plus bonus, health insurance allowance and PTO.

Job Type: Full-time

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Excel: 3 years (Preferred)
• Microsoft Powerpoint: 3 years (Preferred)
• Related work: 5 years (Preferred)

Language:

• English (Preferred)

Work Location: Hybrid remote in San Juan, PR 00927

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