Job description
We have an outstanding opportunity for a seasoned Executive Assistant who will report to the Chief Executive Officer. This full-time, highly visible role requires acute attention to detail, excellent verbal and written communication skills, strong working knowledge of MS Office Suite products, and the ability to thrive in a fast-paced environment. A minimum of 4 years experience as an Executive Assistant in the Financial industry, is preferred.
GENERAL RESPONSIBILITIES:
The Executive Assistant will provide high-level administrative support to the Chief Executive Officer and other senior staff.
ESSENTIAL RESPONSIBILITIES:
Duties/Responsibilities:
- Provides high-level administrative support and assistance to the Chief Executive Officer and/or other assigned leadership staff.
- Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for senior staff.
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Maintain continuity among work team by documenting and communicating actions, and continuing needs.
- Support Chief Executive Officer by serving as a primary point of contact with employees, customers, and stakeholders.
- May manage calendars, schedule appointments, arrange meetings, conferences, facilities, etc.
- Compile and deliver monthly Board and Committee packages.
- Attend Committee and Board meetings and take notes and prepare minutes.
- Performs additional duties as assigned by executives.
MINIMUM QUALIFICATIONS:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Able to type minimum of 50 words per minute.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
- Strong reading, writing, grammar, and mathematical skills
- Interpersonal skills
- Advanced ability to analyze, research and interpret data
- High attention to detail
- Above average organizational skills
- Authorized to work in the United States
- Reliable transportation.
- Ability to read, write, and speak the English language.
- High school diploma required, Bachelor’s degree in Business Administration or related field preferred.
- At least four years of related experience required.
Voted as one of the Best Places to Work 2021 by Central Penn Business Journal, come join a company culture of community and fellowship!
We offer a rich benefit package that includes 90% employer paid medical coverage for the employee, 100% employer paid long-term disability, affordable dental, vision, short-term disability, , 1x annual salary for life insurance, and 401(k) with up to 4% company match. We have a generous PTO program, Tuition Reimbursement, Volunteer hours, and an Employee Assistance Program.
The Bank of Bird-in-Hand provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
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