Job description
Company
Federal Reserve Bank of St. Louis
The Federal Reserve Bank of St. Louis' Information Technology Division is looking for an experienced Executive Assistant to provide primary administrative support for and report to the Division's Senior Vice President and leadership team.
Responsibilities
- Maintain calendar for the Senior Vice President (SVP) of Information Technology and assist with calendar management for the Officer team: working with other admins to schedule appointments to avoid conflicts; maintain department tracking reports; follow up to ensure deadlines are met.
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
- Prepare materials (printed and electronic) and supporting documents in preparation for scheduled meetings.
- Attend weekly and ad hoc staff meetings with SVP to take meeting minutes.
- Book travel for SVP; submit for reimbursement after travel.
- Create letters, memos, forms, or other documents; draft responses for officer's signature; proofread and corrects draft correspondence.
- Skilled in helping develop presentations; spreadsheets or other analytic tools to enter information and produce reports, insights to compile information upon request.
- Help administer and maintain OneDrive sites in addition to maintaining Teams channels.
- Assist officer in researching topics or reviewing records.
- Skilled in operating all office equipment including copiers, telecommunications equipment, fax machines.
- Maintain and track sensitive contracts in OneDrive.
- Create work orders with Facilities
- Maintain department organization charts, as needed for SVP
- May coordinate and help set up for multiple Bank or department sponsored activities. Examples of such are employee appreciation lunches, bank sponsored events like United Way or Canned Food Drive, or project related events.
- Provide minor technical assistance with hybrid meetings, such as setting up Teams calls or WebEx calls.
Qualifications
- High School Diploma or equivalent
- 5 years relevant experience
- Considerable skill with the following:
- Office practices and protocols
- MS Office Suite: Outlook, Word, Excel, PowerPoint, Teams, OneDrive, OneNote.
- Collaborative and conferencing tools (e.g., Teams, WebEx, etc.)
- Automated phone systems, personal computers and peripherals
- Email and calendaring systems and databases
- US Citizen or lawful Permanant Resident with 3 or more years in the United States
- All Federal Reserve Bank of St. Louis employees must be fully vaccinated against COVID-19, including receiving a COVID-19 booster when eligible, unless the Bank grants an accommodation based on a medical condition or sincerely held religious belief.
Total Rewards
Bring your passion and expertise, and we'll provide the opportunities that will challenge you and propel your growth—along with a wide range of benefits and perks that support your health, wealth, and life.
Salary: $55,000 - $70,000
In addition to competitive compensation, we offer a comprehensive benefits package that all brought together in a flexible work environment where you can truly find balance:
- Generous paid time off
- Tuition & Training assistance/reimbursement
- 401(k) match & Annuity/Pension fund
- Top-notch health care benefits
- Child and family care leave
- Professional development opportunities
- And more...
Ranked as the #2 Top Workplace in the St. Louis Region in 2020, the Federal Reserve Bank of St Louis is committed to building an inclusive workplace, where employees' diversity—in age, gender, race and ethnicity, sexual orientation, gender identity or expression, disability, and cultural traditions, religion, life experiences, education and socioeconomic backgrounds—are recognized as a strength. Learn more about the Bank and its culture; check out our Careers Site.
The Federal Reserve Bank of St Louis is an Equal Opportunity Employer.
Full Time / Part Time
Full time
Regular / Temporary
Regular
Job Exempt (Yes / No)
No
Job Category
Administrative/Clerical
Work Shift
First (United States of America)
The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.
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