Job description

The Hallie Q. Brown Community Center is hiring an Executive Assistant. The Executive Assistant will act as a coordinator for the day-to-day affairs of the Executive Director as well as providing support to the Leadership team. This position keeps organizational priorities through executive support, office administration, donor and board relations, calendar management and project support. We are looking for a candidate who is flexible, proactive, resourceful, and efficient with a high level of professionalism. This position calls for excellent interpersonal and communication skills as well as experience working with complex calendars and supporting multiple individuals.

BENEFITS:

• Hourly Range: $24.00 - $28.00
• 11 Paid Holidays and accrued paid time off
• Medical, dental, vision, life insurance, AD&D, short-term and long-term disability and retirement plan
• Matched retirement savings plan
• Paid parental leave for eligible employees

SCHEDULE: 40 hours per week with a scheduled 30 minute lunch (at least). The schedule as planned could range from 9am-6pm, or 8am-5pm. This position is conducted fully in-person, with some nights and weekends possible needed as planned around the Executive Director’s schedule, board meetings, evening and weekend events, etc.

JOB RESPONSIBILITIES:

Administrative Functions

• Provides executive and administrative support to the Executive Director, including managing expense reports and other paperwork.
• Provides executive/administrative support to the organization’s leadership team.
• Manages daily workflow of Executive Director including but not limited to: scheduling appointments, maintaining calendar, telephone, department and group meetings, expense reports, files, taking projects from start to finish, troubleshooting, problem solving and providing updates as necessary, conducting research and analysis, preparation of correspondence, reports and charts, managing calendar and schedule. Maintains files and records as appropriate.
• Assists with staffing the Board of Directors and facilitating meeting logistics and details, including scheduling and administratively supporting the production of Board meeting information packets, etc.
• Compile, transcribe, and distribute minutes of meetings.
• Prepare responses to correspondence containing routine inquiries.
• Anticipate and resolve meetings, logistics and task completion challenges for the Executive Director
• Exercise discretion and good judgment in time management, meeting scheduling and external communications for Executive Director.

Employee and Guest Relations

• Professionally represents HQB and/or Executive Director in various community engagement activities and meetings, as appropriate.
• Acts as the point of contact between the Executive Director and internal or external colleagues and partners.
• Greet visitors and determine whether they should be given access to specific individuals.
• Supports and coordinates communications with internal and external parties.
• Assist when needed on Events and Fundraising.
• Supports Executive Director at meetings and events when appropriate
• Support production of external communications

REQUIRED QUALIFICATIONS:

Education and Experience:

• Bachelors’ degree with 5-10 years administrative experience, or equivalent combination of education and experience.
• Previous experience acting as an Executive Assistant for a senior leader.
• Interest in the human services nonprofit sector required; experience working in a nonprofit setting preferred, Rondo area knowledge desired.

Knowledge, Skills and Abilities:

• A commitment to the mission of Hallie Q. Brown Community Center.
• Knowledge and experience working with culturally and racially diverse populations in many different socio-economic conditions.
• Ability to deal with confidential information.
• Excellent computer skills and verbal and written communication skills.
• Proven ability to manage and prioritize calendars and e-mails.
• Excellent customer service skills.
• Excellent organizational skills with strong attention to detail.
• Ability to relate to people from diverse socio-economic and cultural backgrounds.
• Ability to regularly work beyond a 40-hour week, when needed.
• Exceptional time management, prioritization and project management skills; capable of handling a variety of projects simultaneously (mostly self-directed) in a timely manner to meet deadlines.
• Ability to utilize discretionary decision-making and problem-solving skills.
• Proactive, takes initiative and demonstrates ability to anticipate and manage issues.
• Exceptional flexibility and proven ability to reprioritize work and schedules as needed.
• Must be able to work effectively in a mission-driven agency whose clients and staff exhibit significant diversity with respect to race, ethnicity, gender orientation, socio- economic status, nationality, and religion.
• Technologically savvy including high proficiency in MS Office Suite of products and ability to learn other products.

Licenses and/or Certifications:

• Valid MN Drivers’ License, access to reliable transportation, and the ability to meet Hallie Q. Brown’s MACC’s driving record requirements.
• Must have completed COVID-19 vaccination and/or will have completed the vaccine before starting; Hallie Q. Brown can provide vaccination resources if needed.

ORGANIZATION SUMMARY: Founded in 1929, Hallie Q. Brown Community Center, Inc. is an African American, nonprofit social services agency committed to serving the needs of community members of all ages, abilities, races, cultures and economic levels in the Summit-University neighborhood and greater Twin Cities area. Our mission is to improve the quality of life in our community by providing access to critical human services, fostering and promoting personal growth, and developing community leadership. Over the years, Hallie Q. Brown Community Center, Inc. has evolved from an independent human services provider to a multi-service center, and is the administrative body of the Martin Luther King Service Center, which houses our partners offering specialized services and programs., including Project Cheer, Prepare + Prosper, the St. Paul Branch of the NAACP, the African American Leadership Council, and the nationally-recognized Penumbra Theatre Company. We are committed to building partnerships and providing services designed to reflect the needs and character of the Summit-University community.

Diversity and open expression are fundamental to the work of Hallie Q. Brown Community Center. We are passionate about building and sustaining an inclusive and equitable working environment where everyone can belong. Every member of our team enriches our work by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We welcome everyone to apply, especially those individuals who are underrepresented in our sector: individuals who identify as BIPOC, LGBTQI+ and gender fluid or gender nonconforming, individuals with disabilities (both seen and unseen), veterans, people of any age or family status. We encourage you to apply even if you feel like you don't fit 100% of the technical requirements.

Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to age, race, color, religion, disability, marital status, national origin, sex, gender identity, sexual orientation, familial status, genetic information or a protected veteran’s status.

Our organization has a partnership with Metropolitan Alliance of Connected Communities (MACC) to provide administrative services including management of the recruiting process. If you apply for this position, you may see references to MACC in some online materials. You may also be contacted by a MACC employee to conduct or schedule an interview.

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.