Job description
Prologis is the global leader in logistics real estate. We own, manage and develop high-quality properties in the world’s most vibrant centers of commerce, with over 1 billion square feet in 19 countries, over $200B of gross AUM. Some of the world’s largest brands (e.g., Amazon, BMW, DHL, FedEx, Pepsi) turn to us because they know an efficient supply chain will make their businesses run better, and a strategic relationship with Prologis will create a competitive advantage. As a top ranked U.S. company among the Global 100 Most Sustainable Corporations in the World, we take our global footprint seriously.
Job Title:
Executive Assistant
Company:
Prologis
Do you want to play a role in global commerce?
The Executive Assistant will support the West Region Executive Team. In this high-profile role, the successful candidate must be able to handle details of highly confidential and critical nature, interact comfortably and skillfully with senior-level executives within and outside the company, as well as with customers, vendors and visitors. This person will exhibit strong organizational, written and verbal communication skills and must be confident in their ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Attention to detail and the ability to anticipate the needs of the executive teams are a must. This person will be expected to apply common sense and execute tasks with minimal direction and must demonstrate the ability to accommodate a flexible work schedule, based on the needs of management and the department.
What’s needed in order to do that:
- Organize and manage calendar for The President, the Regional Financial Officer and the head of Operations for the region; includes making appointments, resolving overlapping commitments and prioritizing the most sensitive matters
- Coordinate meetings and special events such as department all-hands or off-sites, including coordination and development of materials
- Collect and prepare information used for presentations/meetings for senior leadership and department staff
- Manage and reconcile monthly expense reports
- Process invoices, research and trace payments with Accounting team
- Prepares weekly team agendas, takes notes, and oversees follow up/ action items
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
- Manage the collection of quarterly department reporting and department specific surveys
- Coordinate travel arrangements
- Answer phones, screen incoming calls, and redirect requests
- Manage and maintain industry-relevant subscriptions / memberships for department heads
Tell us if you’re ready.
- Bachelor's degree or equivalent preferred
- 5+ years of relevant experience in a senior/executive-level support in EA / PA role in a mid-to-large sized organization
- Excellent knowledge of Microsoft Office package (Excel, Word, PowerPoint, Outlook, MS Teams)
- Advanced analytical inclination, specifically related to budgets & projects
- Superior attention to detail and the ability to meet tight deadlines and juggle multiple requests
- Integrity and discretion in handling confidential information and professionalism in dealing with senior executives is imperative
- Demonstrated excellent communication skills, both written & verbal, self-starter, and proactive
- Ability to work well under pressure, a team player with excellent prioritizing skills
- Detail-orientated with strong planning, organizational and time-management skills
- Ability to work well under pressure and occasionally work overtime
- Flexibility and the ability to change directions quickly
Hiring Salary Range of: $77,000–$106,000. Salary and whole compensation package (bonus target) to be determined by the candidate’s location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.
All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.
#LI-Hybrid
People First
Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.
When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.
As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.
All job offers are contingent upon successful completion of drug screen and background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.
Employment Type:
Full time
Location:
Cerritos, California
Additional Locations:
As a condition to the commencement of your employment, Prologis requires proof of full vaccination against COVID-19. You are considered fully vaccinated two (2) weeks after your second dose in a two-dose series, such as the Pfizer, Moderna or Novavax vaccines, or two (2) weeks after a single-dose vaccine, such as the Johnson & Johnson vaccine. In addition, all employees must have at least one vaccine booster when eligible. Prologis will consider requests for a reasonable accommodation as to the vaccination requirement on the basis of a disability or sincerely-held religious belief in accordance with applicable law.
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