The Executive Assistant to the Dean of the Graduate Division provides executive-level programmatic, analytical, and administrative support on a wide range of issues, projects, and programs. Has a thorough understanding of the Dean's priorities and expectations, and takes these into account in coordinating the Dean's schedule. Manages the Dean's calendar and assures that the Dean is fully briefed and has all relevant background materials for each engagement. Acts as liaison and coordinator for the Graduate Dean's communications with other high level administrative and academic offices on campus, other academic institutions, Office of the President and external agencies. The Executive Assistant serves as a resource to the Associate Deans and the Assistant Dean, with full responsibility for coordination and implementation of projects assigned by the Dean, Assistant Dean, and/or immediate supervisor. The Executive Assistant processes purchasing and travel for the Graduate Division. Budgeted hiring range is $60,760-$70,000.

The University of California is vigilantly monitoring and acting in accordance with all applicable public health directives related to COVID-19. As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.

Education Requirements

Solid organizational skills and ability to multi-task with demanding timeframes.
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Demonstrated skill in determining needs and requirements to create a conceptual design for issue/problem analysis; skill in observing and evaluating the outcomes of a problem to identify key issues; skill in formulating logical and objective conclusions and recommendations.
Ability to use sound judgment in responding to issues and concerns.
Demonstrated skill in creating and editing documents in word processing applications using advanced features and creating spreadsheets and reports using Word, Excel, Power Point or other software applications.
Demonstrated ability to independently draft correspondence and written reports using excellent writing composition skills, including knowledge of correct English grammar, spelling, punctuation, and usage.
Superior communication skills to effectively and professionally communicate using tact and diplomacy with internal and external campus community; skill in expressing ideas clearly and convincingly; skill in identifying the correct issues to be communicate, the appropriate audience, the method of communication, and the timing of the communication.
Demonstrated interpersonal skills to interact effectively with constituencies within the UC system and to interact effectively with a wide spectrum of culturally, ethnically, economically and educationally diverse populations. Skill in establishing and maintaining cooperative working relationships, establishing rapport and gaining the trust of others.
Demonstrated skill in exporting/importing data from or to different software applications, and skill in data collection and retrieval from major reporting systems to organize and process data for analytical purposes.
Ability to act with complete discretion and to maintain strict confidentiality.

Experience in coordinating travel arrangements

Knowledge and experience in purchasing. Knowledge in processing work orders; facilities, communications, fleet services, printing and reprographics.

Experience with FilemakerPro software

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
  
  

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.