Job description
Overview:
Executive Assistant will work closely with 2-3 Vice Presidents to assist with managing expense reporting, travel arrangements (domestic and international) as well as calendar management. Ideal candidate is one who strives for excellence, has a cooperative spirit, is compassionate and enjoys working in a fast paced environment where getting things done is a high priority. Incumbent will perform a variety of duties and task for Vice Presidents of business unit and may be directed to prepare or handle additional administrative tasks as needed. Job Duties will include:
Performing a full range of administrative and executive level functions including but not limited to answering telephones, screening calls, opening and prioritize mail, maintaining physical and electronic files, maintaining lists and obtaining signatures- Acts courteously and respectfully as liaison between the Vice Presidents and their teams and other internal and external clients
- Maintains schedule and supports the Vice Presidents by scheduling meetings, conferences, teleconferences, video conferences and travel
- Prepares and maintains a variety of documents including business correspondences, org charts and presentations
- Prepares and processes reimbursements, reconciling travel expenses and reimbursements
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