Job description

Chubb is the world’s largest publicly traded property and casualty insurer. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

Scope

This Executive Assistant role provides administrative support to 2-3 Executives in the international division of Chubb. It requires a highly skilled individual who can manage a complex calendar, a global travel schedule. This individual needs to be high energy, able to manage relationships at all levels of the organization, flexible and collaborative.

Responsibilities

Manage calendars; schedule all internal and external meetings and organize Conferences
Coordinate complex international travel arrangements; prepare detailed travel itineraries, coordinate commercial flights, dining, and ground transportation
Process expense reports; reconcile and track monthly credit card statements and expenditures
Prepare and process visa applications for international travel
Perform administrative analyses which require a considerable degree of independent decision making
Establish, maintain and update filing system for the department(s)
Create, edit and proofread correspondence
Review and respond to emails, filing and forwarding as appropriate
Screen phone calls and visitors
Create presentations in Powerpoint and MS Word
Create spreadsheets and do basic analysis using MS Excel
Administer programs, projects, and/or processes as assigned
Support other team members as needed

Qualifications
Bachelor’s Degree preferred or relevant work experience
High proficiency in Microsoft, Excel, PowerPoint, Word, Outlook.
Strong analytical skills
Excellent project management skills
High degree of professionalism and a demonstrated ability to communicate effectively with senior executives
Ability to handle highly confidential information
Excellent customer service orientation with exceptional verbal and written communication skills
Self-starter willing to take initiative
Demonstrated ability to work independently with limited supervision
Proven ability in planning, prioritizing, and organizing a diverse workload
A second language is a plus

EEO Statement
At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion,and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin,ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law.Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliationagainst any individual who reports discrimination or harassment.

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