Executive Assistant to President/CEO
Full Time
Washington, DC 20036
Posted
Job description
Job title:
Executive Assistant to the President & CEO
Location:
Washington, DC
Terms:
Reports to:
Full Time
President & CEO
About us:
The American Forest Foundation (AFF) unlocks the power of family forests as a climate solution while helping thousands of landowners care for their land and improve forest health. Through its Family Forest Carbon Program, AFF expands access to the voluntary carbon market for family forest owners from all walks of life while producing high quality forest carbon credits to help companies reach their net zero goals. The organization’s strategic direction seeks to enable family forests to capture and store one billion tonnes of carbon by 2050.
We do not do this alone. AFF works across a broad coalition of conservation partners, corporations, and policymakers to equip family forest owners with financial and technical support to implement sustainable forest management practices on their lands and activate their forests as a critical tool in the fight against climate change.
AFF is in a mode of complex problem solving and rapid iteration. All teams at AFF are working to discover solutions to the planet’s most pressing climate issues through developing and iterating viable and scalable models for impact. AFF is driven by values of our shared purpose, measurable and verifiable results, and learning for continuous improvement to tackle big conservation challenges.
We do not do this alone. AFF works across a broad coalition of conservation partners, corporations, and policymakers to equip family forest owners with financial and technical support to implement sustainable forest management practices on their lands and activate their forests as a critical tool in the fight against climate change.
AFF is in a mode of complex problem solving and rapid iteration. All teams at AFF are working to discover solutions to the planet’s most pressing climate issues through developing and iterating viable and scalable models for impact. AFF is driven by values of our shared purpose, measurable and verifiable results, and learning for continuous improvement to tackle big conservation challenges.
About the Role:
The Executive Assistant provides executive support through a one-on-one working relationship with the President & CEO (CEO). Your job is to set her up for success by anticipating what she needs to be successful and ensuring her time is best used to achieve the organization’s goals. You will track priorities and assignments, capture and attend to many details, schedule meetings, and coordinate travel. You will serve as a primary point of contact for internal and external constituencies on all matters related to the office of the CEO. You will also serve as the liaison to the Board of Trustees and senior leadership of the organization, organize and coordinate executive outreach and external relations efforts, and oversee special projects.
This essential role requires a proactive, confident, and collaborative individual who prefers working at a fast pace and is keen to become a valued partner and trusted confidant of the CEO. You will also work closely with the organization’s senior leadership, partnering to ensure that the CEO’s priorities and organizational goals are achieved.
The position is full-time and will report directly to the CEO but will work extensively with all AFF’s senior leadership and all staff.
Responsibilities:
- You will contribute towards meaningful conservation impact and work in an organization that has a deep commitment to diversity, equity, and inclusion in our culture and our programs.
- You will work with all levels of the organization and will be a sought-after colleague and confidant.
- Your contributions will be appreciated. Our staff is passionate, dedicated, and good at what they do and will be deeply appreciative of your efforts to ensure that the CEO’s time is well utilized.
- You will have a flexible work environment that respects your life outside of work.
- You will join a financially sound and growing organization.
- You will receive a comprehensive and very competitive benefits package.
- You will work in person out of AFF’s DC-based office.
Your First Year
At the end of your first year, you would know that you had been successful if you could look back and see that you had accomplished the following:
- You earned the trust and respect of the CEO through your demonstrated ability to master the demands and details of the job - especially all travel and board related matters - and have become a trusted partner and confidant.
- You are able to understand how the CEO thinks and what she needs, in advance of her even knowing it, so she can be the leader the organization needs.
- You and the CEO have a system to organize management of the demands on the CEO office.
- You immersed yourself in the culture and mission of the organization, developed a broad understanding of how we work, and now have a firm understanding of AFF’s long-term goals and how the CEO’s travels and requests contribute to those goals.
- You took a proactive approach to Trustee and VIP engagement, developed strong relationships, and built trust with the Trustees, key partners, and funders.
- You effectively engaged senior leadership and other staff and earned their trust, respect, and commitment.
- You ensured that Trustee meetings were well-planned, efficient, and implemented seamlessly.
- A typical day could include preparing the CEO for her meetings for the day, talking with the President of a Fortune 500 company about their donation, coordinating the CEO’s calendar as she travels, responding to a small landowner’s inquiry, coordinating technology needs for an upcoming meeting, filing expense reports and updating the daily reminders list for the CEO.
You will be responsible for the overall administrative, logistical, and programmatic support for the CEO, including:
Executive Support
- Completes a broad variety of administrative tasks for the CEO, including managing an extremely active calendar; arranging all aspects of complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings; completing expense reports; composing and preparing correspondence.
- Communicates directly, and on behalf of, the CEO with Board Members, donors, staff, and others on matters related to the CEO.
- Anticipates the CEO’s needs and proactively brings together appropriate people and resources to assist in addressing solutions.
- Understands the need to get the details of all aspects of their work right.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature, and determines appropriate course of action, referral, or response.
- Ensures smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior leadership.
- Serve as a point of contact and host to visitors who participate in meetings or events in our Washington, D.C. location with the President & CEO
Board Support
- Serves as the CEO’s administrative liaison to the Board of Trustees.
- Maintains discretion and confidentiality in relationships with all Trustees.
- Provides well organized materials to support the Board.
- Oversees all logistics for board and sub-committee meetings to include arranging for hotel meeting/sleeping rooms, catering, supplies, AV equipment, transportation, etc.
Candidate requirements:
What’s attractive to the right candidate:
- A minimum of 7 years’ experience supporting C-Suite level executives.
- Demonstrated, proactive approach to problem solving with strong decision-making capability.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Proven ability to achieve high performance goals and meet deadlines in a fast-paced environment.
- Stellar interpersonal skills with the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
- Expert level written and verbal communication skills.
- Ability to adapt to competing demands while demonstrating the highest level of customer service/response.
- Proven ability to handle confidential information with discretion, integrity, and tact.
- A willingness and ability to accommodate occasional night and weekend work as CEO’s travel schedule dictates.
- You have the unique and exciting opportunity to work with amazing colleagues, partners and landowners to help connect forest landowners with technical and financial assistance to better steward their land and achieve vital landscape-scale conservation impacts.
- Your contributions will be appreciated. Our staff is passionate, dedicated and good at what they do, and will be deeply grateful for your efforts to create and preserve an environment that is both fun and fair.
- We offer a flexible work environment that respects your life outside of work.
- Salary is commensurate with experience.
- AFF offers a comprehensive and competitive benefits package.
Contact us to apply
We know there are great candidates who may not check all these boxes, and we also know you might bring important skills that we haven’t considered. If that applies to you, don’t hesitate to apply and tell us about yourself.
https://www.forestfoundation.org/who-we-are/people/careers/
We are committed to creating a diverse work environment and proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other basis protected by law.
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