Arlington, Virginia, USA

This position is based at our headquarters in Arlington, VA; may be hybrid.

#LI-Remote

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and you’ll stay for the people.”

The Executive Coordinator (EC) is a dynamic and enthusiastic organizer and connector with an understanding of, and interest in, the operational side of running an efficient and effective global team. The position calls for flexibility, excellent interpersonal skills, the ability to work well with all levels of internal management, staff and other stakeholders.

The Executive Coordinator is responsible for a variety of strong organizational and proactive administrative and operational support to the Chief Marketing and Communications Officer (CMCO). The EC duties include inbox management, calendar and meeting management, travel arrangements, reporting and tracking information, processing expenses and other support as requested for the CMCO. The position will coordinate activities with multiple variables, setting realistic deadlines and managing timelines. They have great communications skills as they will communicate on behalf of the CMCO with staff in various programs across the Conservancy and other stakeholders, and will effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. They anticipate needs and act proactively.

They will perform administrative functions that may include human resources (including support with senior leaders recruiting), office operations, information systems and safety. The Executive Coordinator will provide guidance in satisfying requirements based on extensive knowledge of policies and procedures. They will adapt processes and implement recommended practices in order to improve efficiency and effectiveness.

As Executive Coordinator to the CMCO, you will:

• Actively manage calendaring/scheduling for the CMCO, including scheduling and coordinating logistics of meetings and internal events, such as Marketing and Communications Leadership Team (MACLT) retreats.
• Manage travel arrangement for domestic and international travel.
• Maintain a strong awareness of executive relationships (internal and external) and ability to handle confidential information with sensitivity, care, and discretion; Work collaboratively with the MACLT, Office of the CEO, Executive Leadership Team and Executive Leadership Team Executive Coordinators.
• Process expenses of the CMCO and acts as a delegate to review/approve expense reports of CMCO direct reports,
• Process invoices, ensuring accuracy and compliance.
• Assist with recruitment and onboarding for new Marketing and Communications Leadership team members and others as required by CMCO.
• Provide additional support as assigned on preparation of documents and presentations.
• Act independently and in supervisor’s stead as needed; exercises independent judgment to identify and solve complex problems.
• Ensure programmatic commitments, TNC policies and procedures, financial standards, and legal requirements are met and managed for compliance; Decisions may bind the organization financially or legally
• May assist with vendor management and contracting with vendors.
• Maintains confidentiality of frequently sensitive and emotionally charged information.
• May supervise one or more administrative or professional staff, responsibility includes training and professional development.
• Travel, work long and flexible hours as needed.
• Work is diversified and may not always fall under established practices and guidelines.

Are you looking for work you can believe in? Are you a detail-oriented, adaptable professional with excellent written and verbal communication skills? Do you have a sense of humor and find satisfaction in making things run smoothly? Do you love working with different people to achieve your goals?

We’re looking for an Executive Coordinator who will be a key member of TNC’s Marketing and Communications team. The MAC team is a high-powered group of expert communicators and marketers who operate at the heart of TNC’s mission to conserve the lands and waters on which all life depends. The Executive Coordinator will report into the CMCO.

Ideal candidates will have creative problem-solving skills; a focus on executive enablement; and a mastery of Outlook, PowerPoint, Excel, and Acrobat with an ability to learn new tools quickly.

At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. Come join TNC and apply today!

• Bachelor’s degree and 5 years related experience or equivalent combination, including 2 years providing direct administrative support to a senior manager.
• Experience managing and implementing multiple projects.
• Experience negotiating agreements.
• Experience supervising staff, interns, and/or volunteers.
• Experience with current technology in relevant field.
• Experience working with a wide range of people, such as board of directors, donors, volunteers, and/or all levels of staff.
• Experience working with cross-functional teams.

DESIRED QUALIFICATIONS

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
• Ability to anticipate needs, be proactive
• Strong professional communications skills - written as well as verbal/oral
• Strong organization, planning, and problem solving skills.
• Ability to interact effectively with all levels of employees including executive/senior staff, Board of Trustees, dignitaries and other special representatives.
• Ability to take initiative and work independently and appropriately prioritize tasks and supports
• Ability to manage and implement complex processes and diverse activities.
• Expertise in Microsoft Word, Excel, PowerPoint, and Outlook, Google Documents
• Excellent writing and proofreading skills
• Ability to work in partnership with others in a collaborative role.
• Advanced knowledge in current and evolving technology utilized for domestic and international travel, cost expensing.

Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!

The Nature Conservancy offers a competitive, comprehensive benefits package including: health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers.

We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!

To apply for job ID 52572, submit your materials online by using the Apply Now button at https://careers.nature.org/. Need help applying? Visit our recruitment page or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs, and cultures. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientations, gender identities, military, protected veteran status or other status protected by law.

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

Where legally permissible, TNC requires all new employees to be fully vaccinated and willing to keep up to date with vaccines that protect against COVID-19. By accepting an offer of employment, you agree to comply with this requirement, unless you are entitled to a legally mandated exemption.

An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.