Description

The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.

The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.

The Operations Division is the heart of the Office of Secretary of State, supporting the Executive Office and every division through the internal functions of Public Records, Financial Services, Budget, Facilities, and Human Resources. This division serves as a trusted and knowledgeable resource to both its internal and external customers. Its success depends on the expertise of employees who ensure public access to information, protect financial resources, and help develop our most valuable asset: people.

This position reports to the accounting supervisor and is responsible for processing financial transactions, paying assigned invoices, preparing invoices, processes in-coming funds, and maintaining accounts receivable sub-ledgers.

This position is an in-training position and can be filled at either the Fiscal Analyst 1 or Fiscal Analyst 2 level depending on the applicant's qualifications. Monthly salary ranges for all each level are as follows:

• Fiscal Analyst 1: $3,246 - $4,324
• Fiscal Analyst 2: $3,558 - $4,777

Duties

Analyzes & processes accounts payable and receivable
Tasks include:

• Analyzes and processes monthly and quarterly invoices (accounts payable) and billings (accounts receivable)
• Analyzes and processes certain monthly credit card reconciliations and payments

Prepares reconciliations and journal vouchers
Tasks include:

• Preforms monthly reconciliations of assigned general ledgers, prepaid accounts and reimbursable programs to include assisting program staff involved in monitoring these accounts

Manages Capital Assets (CAMS) records and transactions
Tasks include:

• Analyzes and reconciles CAMS sheets with auditing and data entering

Analyzes and processes year end 1099's
Tasks include:

• Audits, processes, and prepares 1099's for year end

Miscellaneous and back up
Tasks include:

• Attends office sponsored training activities, participates in cross training and process documentation
• Provides back up support for ACH deposits, A/R Collections, Customer Service, Payables, and Warrant audits
• Other duties as assigned

Qualifications

Required Qualifications:

• Bachelor’s degree - Experience may substitute for education on a year for year basis
• 12 semester or 18 quarter hours of college-level accounting
• One year of experience in financial administration such as preparing deposits, administering accounts payable or receivable, processing purchase orders, and making payment on invoices
• Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position

Preferred/Desired Qualifications:

• Experience applying Washington State retail sales tax law and regulations to business transactions
• One year of experience within Washington State government including responsibility to record financial transactions in the state Agency Financial Recording System (AFRS)

Entry at the Fiscal Analyst 1 level: Incumbent would perform the same duties as identified in the position description form, however under direct/close supervision (most work is reviewed in progress and upon completion) rather than general direction (completed work is reviewed for effectiveness and expected results). The incumbent would meet the qualifications identified below for the Fiscal Analyst 1 level and during the course of the in-training plan, learn the duties and tasks and upon successful completion of the in-training plan perform all duties independently.

Required Qualifications:

• At least 12 semester or 18 quarter hours of college-level accounting
• Two years of experience in financial administration such as preparing deposits, administering accounts payable or receivable, creating invoices and assisting in general accounting may substitute for education on a year for year basis, except for the accounting credits. Education can substitute for one year of experience
• Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position; including standard spreadsheet software such as Microsoft Excel to create, modify, print and format spreadsheets, work with formulas and functions, use templates, styles, AutoFormats and multiple worksheets

Preferred/Desired Qualifications:

• Bachelor’s degree in accounting, audit, or budget
• Experience with tracking and processing invoices and payments to multiple vendors

Supplemental Information

Working Conditions
In this position, the incumbent works primarily in an office setting which may require sitting and/or standing for long periods of time. The standard work hours are Monday-Friday from 8:00 AM to 5:00 PM. May need to occasionally work weekends and/or evenings. Infrequent travel is required to local offices. The position works primarily with internal customers, but also interacts with other state agencies. The incumbent of the position requires ability to lift up to 20 lbs. with or without a reasonable accommodation, must be able to communicate effectively and positively with peers and management using language that is appropriate to both the complexity of the topic and the knowledge level of the recipient, and occasionally communicate orally one-on-one or in small groups.

Per Governor Inslee’s Proclamation 21-14 (Download PDF reader), employees at the Office of the Secretary of State must be fully vaccinated by your first day of employment. Your vaccine status will be verified by Human Resources prior to your first day of employment. Please contact Rachel Tillman at hr@sos.wa.gov if you need information on medical or religious accommodation.

How to Apply

• 
  Required: To be considered for this position you must attach the following:
  • Letter of interest describing how your experience and qualifications relate to the duties and qualifications of the position
  • Current resume
  • Transcripts denoting accounting credits
• You must complete the supplemental questions at the end of this application. Incomplete responses such as "see resume" will not be considered. In addition, if the employer you identify in the additional information section is not included on your resume or work experience profile and/or you do not identify an employer, you will not receive credit.
• All veterans must include a copy of your DD214 to receive preference in the hiring process. You must black out your social security number before attaching it to your application.

The Office of the Secretary of State is an equal opportunity employer (EOE). We do not discriminate on the basis of religion, age, sex, marital status, race, color, creed, national origin, political affiliation, military status, sexual orientation, or any real or perceived sensory, mental or physical ability. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing this announcement in alternative format, should call (360) 480-4871.