Job description

JOB DUTIES AND RESPONSIBLITIES:

1. Promotes the mission and philosophy of NPHS by being helpful, courteous and positive with co-workers and clients of NPHS, refraining from gossip or mean comments regarding co-workers or clients of NPHS and supporting management decision’s policies and projects.

2. Completes Worker’s Compensation Quarterly Report.

3. Compiles in-kind monthly calculations.

4. Maintains bank deposits and cash receipts records.

5. Reviews inventory record on computer and updates as necessary.

6. Maintains Petty Cash and accounts for related expenditures.

7. Enters, processes and maintains payroll records

8. Ensures all time sheets are supported with required documentation signed by supervisor before payment.

9. Maintains employee PTO, vacation, and sick day records and confirms with supervisors as requested. Answer staff questions regarding same.

10. Maintains and insures the accuracy of payroll direct deposit records.

11. Serves as a liaison between direct deposit banks and employees.

12. Maintains health and dental insurance deductions.

13. Enters, processes and maintains accounts payable records

14. Posts monthly Accounts Payable entry and contacts Board members to sign as necessary.

15. Does computer backup on all accounting databases.

16. Maintains PMS records and transfers PMS funds with Fiscal Manager approval.

17. Prepares the Employee Location Report which is due quarterly.

18. Secures and maintains files for independent contractor agreements and leases.

19. Assists Fiscal Manager with purging fiscal records as required by federal regulations 20. As part of the office management team, provides back up to telephone when requested and receives and verifies deliveries.

21. Assures that proposals for purchases over $2,500 are obtained.

22. Assists with grant applications when requested.

23. Purchases, when necessary, NPHS supplies utilizing price comparison methods.

24. Processes purchasing documentation to Accounts payable for payment (Purchase Requisitions, PO’s and Packing slips).

25. Organizes supplies for distribution to programs.

26. Processes monthly vehicle mileage records and prepares journal entry.

27. Prepares low earnings slips for employees during summer months.

28. Helps in reconciling various accounts in the general ledger.

29. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

1. Associate's Degree in Accounting is required.

2. Three years experience in the field of accounting preferred.

3. Experience with fund accounting, accounts payable, accounts receivable, payroll, and general ledger and inventory control.

4. Computer literate preferred.

PHYSICAL AND MENTAL REQUIRMENTS OF THE JOB/FREQUENCY:

1. Lifting- occasionally up to 50 pounds.

2. Viewing computer screens and data entry –frequently

3. Sitting for extended periods occasionally

4. Standing for extended periods periodically

5. Lifting boxes frequently

Job Type: Full-time

Pay: $15.50 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift

Education:

• Associate (Required)

Experience:

• Accounting: 3 years (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: One location

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