Job description

Full Time, M-F, 40-Hours/Wk

Pay range is between $25.40 - $38.16/hr, depending on years of relevant and like experience.

Boulder Community Health was recently honored as Best Local Employer by the Daily Camera in the 2018 Boulder County Gold, their People’s Choice Awards for businesses in Boulder County. Come join us and be a part of an independent, community-focused health system and feel good knowing that your work will make a difference in people’s lives and be a positive contribution to the community.

POSITION SUMMARY

Boulder Community Health Foundation is a separate non-profit organization that raises and manages charitable gifts in support of Boulder Community Health.

To accomplish these overall development responsibilities, the incumbent provides data entry support, database management and analysis, accounting support, accounts payable responsibilities, scheduling and administrative support, event management support, receptionist duties, and all other MS Office support for the Foundation office.

The Foundation has a staff of six, requiring each employee to accept several office functions that may be delegated differently in another setting.

JOB QUALIFICATIONS

Education or Formal Training

• Bachelor’s degree in related field preferred, relevant work experience may be substituted for degree

Knowledge, Skill, and Ability

• Excellent communication and interpersonal skills; ability to work under pressure, understand and maintain confidentiality. An understanding of cultivating and stewarding internal and external relationships.
• Professional appearance and attire.
• Curiosity and problem-solving skills.
• High level of verbal and written communication skills.
• High level of accountability and overall sense of urgency.
• Ability to make independent decisions and take initiative.
• Basic accounting and understanding of data management concepts required.
• Ability to educate others in all MS Office applications.
• Conceptual and applicable knowledge of sophisticated fundraising and accounting software (Raiser’s Edge, Financial Edge) and all MS Office applications including Outlook and PowerPoint.
• Advanced clerical and administrative support skills. Coordination and scheduling within a fast paced environment. Interaction in person and by phone with high touch donor base, board of trustees, and other community stakeholders.

Experience

• Two to five years administrative support experience highly preferred.
• Advanced technical skills in MS Office and remote work force tools (WebEx, ZOOM, GoTo Meeting, etc) required.
• Fundraising, non-profit, hospital or health care related experience highly desirable.
• Experience with Raiser’s Edge and/or Financial Edge highly desirable.
• Experience with organization of and support of non-profit board related activities and meetings highly desirable.
• Experience providing support to multiple team members in a fast-paced environment whom require different levels of support highly desirable.
• Experience providing administrative assistance to high level executives in a fast-paced environment highly desirable.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative Support

• Supports BCH Foundation President. Also provides administrative support for other members of the Foundation staff.
• Manages and coordinates Foundation President’s schedule, schedules meetings with internal and external groups or stakeholders and donors. Schedules for other members of Foundation staff as needed.
• Coordinates and supports communications with the Board of Trustees,
• Attends meetings and various functions of the Board of Trustees. Communicates with Trustees regarding scheduling of meetings and prepares all Board and Committee agendas, meeting packets (electronic and printed) and minutes.
• Materials management and supplies ordering.
• Demonstrates initiative and independent judgment by responding to all email and phone calls within timely manner. 24-hour turn-around time preferred.
• Responsible for booking of rooms, catering, and event services as needed.
• Has unlimited access to and responsibility for confidential information. Projects a professional, service-oriented image in representing the Foundation and Boulder Community Health.

Operational Support and Clerical Duties

• Manages data & gift entry into Foundation database with a high level of detail, timeliness, and consistency. Follows coding procedures and reports out as necessary.
• Follows and assists in standard invoicing process.
• Manages the donor acknowledgement process and prepares all acknowledgment letters (weekly), and all pledge reminders (monthly).
• Responsible for timely notification of memorial and tribute gifts as requested by family members/donors.
• Supports and participates in developing the Foundation’s long-range and annual fundraising programs.
• Assists with the monthly and year-end accounting close which includes the preparation of the monthly financial statements. Assist with the Foundation’s year-end audit and preparation of the form 990.
• Performs the day-to-day financial activities and works closely with BCH accountant to help prepare cash receipts, accounts payable, cash disbursements, and general journal entries.
• Works proactively with Foundation Director in developing and implementing various office, accounting, and data management procedures. Utilizes independent thinking where established procedures and precedents do not always apply.
• Supports editing, proofreading, and copy writing efforts as assigned.
• Plans and coordinates special events as assigned..

Other

• Supports, promotes, and demonstrates ENCORE! Values in relating with Foundation President, Foundation Director, other employees, trustees, volunteers, prospective donors, patients, and medical staff.
• Demonstrates commitment to the Foundation and Boulder Community Health goals and objectives.
• Employees are expected to comply with all regulatory requirements, including Joint Commission Standards.
• Is familiar with organization, department, and job specific Environment of Care areas, including Life Safety, Utilities Management, Hazardous Materials Communications, Emergency Preparedness, Infection Control, and Medical Equipment failure.
• Adheres to Standard Precautions as appropriate.

About Boulder Community Health and Boulder, Colorado

Uncompromising medical excellence, delivered with the values of respect and compassion. Since 1922, Boulder Community Health has built our reputation on this promise. As a community-owned and operated not-for-profit hospital and clinics, we remain dedicated to meeting the evolving healthcare needs of our citizens and providing access to high quality medical care. Our state-of-the art facilities are home to many medical professionals who offer an extensive range of medical services.

Nestled in the foothills of the Rocky Mountains, adventure awaits you right outside your door. Big, beautiful vistas, serene snow-capped mountains, and a lifestyle conducive to enjoying the outdoors bring a truly fresh perspective to our practice of healthcare.

Surround yourself by natural beauty and an active, life-embracing community, while you enjoy state-of-the-art facilities and equipment along with a competitive compensation and benefits package, including health/dental/life, paid annual leave, tuition reimbursement and much more.

EOE/Affirmative Action/Drug-free workplace

Job Type: Full-time

Pay: $25.40 - $38.16 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Boulder, CO 80303: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Administrative Support: 2 years (Preferred)

Work Location: One location

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