Job description

Onboarding Specialist Job Description

We are looking for a dedicated, well-spoken, bilingual (English & Spanish) onboarding specialist to join our HR department. The responsibilities of the onboarding specialist include helping new hires by scheduling pre-employment background and drug tests, securing our new hire paperwork, completing e-Verify, identifying start dates, and being the "go to person" for our new hires.

To be a successful onboarding specialist, you should have a good working knowledge of labor laws and experience with HR practices. Ultimately, a top-notch onboarding specialist should be a great communicator with a flair for interacting with new people.

In this role, you will report to the Director of HR and report to the Corporate Office. This is not a remote position. You will work collaboratively with all employees, every level of management and all Company departments.

Onboarding Specialist Responsibilities:

• Negotiating our onboarding systems, including ADP Workforce Now, HireRight, Concentra, Concorde DOT Systems (SPARC), and e-Verify.
• Emailing new hires with details about the company, including parking information, work schedules, and dress codes.
• Providing new hires with manuals, guidelines, and passwords, as needed.
• Detailing all new hires' initial tasks and answering any queries.
• Ensuring new hires have the necessary technical assistance to set up their hardware and software.
• Gathering and filing all paperwork related to new hires, including contracts and non-disclosure agreements.
• Following up to ensure our new hires are accurately paid as well as understanding our holiday pay and PTO1/PTO2 (vacation/personal time) policies.
• Helping new hires complete benefit enrollment forms along with understanding benefits programs and associated deductions.
• Proactively contribute to exceptional HR workflow, making recommendations for improvements and collaborating to execute approved improvements.
• Completing all other tasks assigned based on business needs.

Onboarding Specialist Requirements:

• A Bachelor or Associates degree in Human Resources management or a related field or equivalent workforce experience.
• Experience as an onboarding specialist or recruitment HR role.
• Experience with MS Office and ADP Workforce Now.
• Experience with Job Posting System, ATS and resume databases.
• Good working knowledge of HR practices and labor legislation.
• The ability to work with sensitive and confidential information.
• Excellent verbal and written communication skills.
• Strong teamwork, prioritizing, stress management and productivity skills.
• Great organizational, documentation, archicing and time management skills.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 4 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Night shift
• Weekend availability

Ability to commute/relocate:

• Houston, TX 77032: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Willing to complete a drug and background check?
• We are an e-Verify company. Are you willing to participate in e-Verify?
• Are you fluent in reading, speaking, and writing in Spanish?

Experience:

• Human Resources: 4 years (Required)
• New Hire Onboarding: 4 years (Required)

Work Location: Hybrid remote in Houston, TX 77032

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