Human Resources Associates
College of Liberal Arts & Sciences
LAS Human Resources
University of Illinois at Urbana-Champaign

The College of Liberal Arts & Sciences (LAS) is searching for two Human Resources Associates to perform a variety of HR related duties in support of the faculty and administration for a number of units within the College of Liberal Arts and Sciences (College) Service Center. This position also performs HR related duties in support of College level Human Resources. One position is focused primarily on administrative units with staff and student appointments; the other is focused on academic units with faculty, staff and student appointments.

Duties & Responsibilities

EMPLOYEE RECORD MANAGEMENT (employment transactions, files)

• Process new hires, changes to employee records, labor transfers, service-in-excess/lump sums, pay rate changes, additional appointments (including summer exemption forms) and/or re-appointments in the Human Resources Front End (HRFE), enter job transfers and separations in HRFE, enter C-FOAPALs, labor distributions, and transfers in HRFE, enters adjustments in PARIS and ANA.

• Serve as the primary approver for bi-weekly staff payroll, communicate leave practices and policies, and ensure compliance throughout the units served by the HR Service Center, may also provide time sheet initial entry, as appropriate.

• Collect, review and submit academic vacation and sick leave.

• Maintains comprehensive files (including digital files within the Appointment system), which may include confidential employee materials.

EMPLOYMENT PROCESSES (Hiring, onboarding, separating)

• Coordinate with the unit contact, all search related hiring activity for all employee groups, by preparing and submitting hiring workflows in the system for positions/searches, as appropriate, work closely with College HR, Illinois HR and the Office of Access and Equity with respect to affirmative action plans and equal employment opportunity practices, advise the unit on best practices for searches, forwards faculty hires for Board of Trustees approval, as needed.

• Provide unit contact with appropriate offer letter template, review draft offer letter and proposed salary recommendation, work within guidelines established by the appropriate collective bargaining agreement (as appropriate), Campus and State policies and rules and Campus and College procedures.

• Interpret and apply policies and procedures related to visas (J-1, H-1, O-1, F-1 OPT, etc.), green card processing and paperwork, work closely with the International Student and Scholar Services (ISSS) office, sponsoring faculty and business units, and foreign nationals throughout the various processes, convey foreign national and visa processing policies and proper procedures to faculty and staff within the College.

• Facilitate, with appropriate Illinois Human Resources offices, special employment cases such as notice of non-reappointments and retention cases.

• Conduct the onboarding process for new hires, including completing the I-9 form in Tracker and assisting employees with new hire forms.

• Administer exit interviews, as requested, for units served by the HR Service Center.

LABOR & EMPLOYEE RELATIONS

• Provide guidance to units on applicable collective bargaining agreement language, policies and rules and Provost Communications.
  

• Provide guidance for leaves of absence and Family and Medical Leave Act requests.
  

• Advise on policies related to Ethics, Title IX, ANCRA and Statement of Economic Interests, Report of Non-University activities, ensure compliance with annual trainings and reporting.

May assist Senior Director of Human Resources with data entry into Salary Planner.

May assist with the campus charitable fund drive and other College events.

Other related duties as assigned to further the mission of the unit.

Required Qualifications

• Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
• Two (2) years (24 months) of work experience performing professional-level human resources duties.

Preferred Qualifications

• Minimum of two years of progressive work experience that demonstrates strong ability to research, interpret and make recommendations based on HR policy.
• Experience working in a union environment and interpreting contract language.
• Experience with common computer applications and demonstrated ability to learn new programs.
• Experience providing human resources support and coordination at the University of Illinois-Urbana Champaign.
• Experience in documentation, training, search and hire practices, visa processing, and/or appointments processing.
• Project management training and/or experience working on HR information systems projects.

Successful candidates will have the following:

• Proven track record of customer service to diverse clients.
• Results oriented with strong organizational and time management skills.
• Possess excellent interpersonal skills, the ability to communicate effectively with others, the ability to interact with a broad array of internal and external constituents, and the ability to concurrently manage multiple complex tasks.
• Awareness of, and sensitivity to, cultural and linguistic differences
• Commitment to diversity and inclusion.
• Knowledge of University and Campus policies related to Human Resources including but not limited to those listed in the Campus Administrative Manual, Provost’s Communications, and Policies and Rules.
• Knowledge of BANNER, HRFE, Cornerstone, JDExpert, I-9 Tracker, ANA, PARIS, and Webi.
• Working knowledge of University of Illinois business and human resources policies and procedures.

Appointment Information

This is a 100% full-time Civil Service 5020 - Human Resource Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. Salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on May 15, 2023. To apply for this position, please create a candidate profile at https://jobs.illinois.edu, use the Apply Now button on the posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1017235
Job Category: Administrative
Apply at: https://jobs.illinois.edu