Job description

GENERAL SUMMARY

Shoreline is an inclusive City that endeavors to build a work culture which embraces diversity, encourages participation, and promotes equity.

Never a dull moment in the Human Resources Department! You will be joining a small and dynamic department that values teamwork and individual contributions aiming at process improvements and organizational development. We are working on advancing the City Council’s Equity and Social Justice initiative and commitment to build an anti-racist community and diverse workforce ensuring that the services we provide meet the needs of our diverse population. If you love to provide superb service to employees, have strong organizational skills and attention to detail, can easily shift gears and priorities, and deal with ambiguity, then we are the crowd you want to join!

*
Application Process: *To demonstrate skills and interest, please complete the application and provide answers to the Supplemental Questions which will help us determine your qualifications for the job. (This application does not allow for attachments.)
DEFINITION
To perform a variety of responsible and complex administrative and technical duties within the Human Resources department; to provide information and assistance to City employees and the general public regarding human resources activities, processes, policies and procedures; prepare various communications and reports; coordinate activities related to area of assignment.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Human Resources Director and Senior HR Analyst.

EXAMPLES OF DUTIES

ESSENTIAL AND MARGINAL FUNCTION STATEMENTS* Essential*and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions:

• Mange the front desk reception, direct visitors, assist employees and provide customer service in person and remote; research and respond to citizen and staff requests within area of assignment or refer to appropriate staff
• Assist with recruitments; prepare and post job announcements, advertise postings, create and distribute interview packets, schedule interviews, and communicate with candidates. Manage the year-around hiring and onboarding process for extra-help employees.
• Perform pre-employment background checks and ensure pre-requisites are met. Prepare hire letters; assist with and track employee onboarding and offboarding progress.
• Create and maintain employee payroll and benefits records in HRIS; process annual salary increases and benefits changes.
• Assist with position control maintenance.
• Manage unemployment claims, L&I claims; perform employment verifications.
• Coordinate random alcohol and drug testing and records maintenance, hearing testing scheduling, and other safety related annual tests and certifications, including OSHA reporting. Manage annual safety committee members elections.
• Administers core leave and benefits programs, working with Senior HR Analyst on complex issues. Coordinate annual open enrollment.
• Administer and participate in the development of programs, procedures and guidelines to help employees meet the strategic goals of the City, such as Wellness Committee, employee engagement, and employee recognition programs.
• Provide general clerical and administrative support; compose and type letters, reports and other correspondence related to assigned programs and activities; schedule and arrange for meetings and appointments; maintain a calendar of activities, meetings and various events for assigned staff; receive, open and distribute mail; process outgoing mail. Maintain the department office supply inventory
• Perform records management functions for department, including organizing, maintaining and purging all records under the guidance of Records Coordinator; investigate and respond to public records disclosure requests.
• Create and maintains automated reports. Perform general research and analysis of information to prepare written reports.
• Coordinate activities and details for department and committee meetings and events
• Assist in the preparation and monitoring of the department's budget.
• Create, route and record departmental contracts.

Marginal Functions:

• Perform related duties and responsibilities as required.

QUALIFICATIONS

Knowledge of:

• General principles and practices of human resource administration; some understanding of employee benefits and leave administration, classification and compensation, recruitment, selection, training, or labor relations.
• Principles and practices of recruitment.
• Applicable computer software applications.
• Methods and techniques of customer service.
• Principles of business letter writing and report preparation.
• Principles and procedures of financial record keeping and reporting.
• Methods and techniques of research.
• Written language usage, spelling, grammar and punctuation.
• Basic mathematical principles.
• Pertinent Federal, State and local codes, laws and regulations.

Ability to:

• Participate and work effectively in an organization committed to advancing principles and practices of equity and anti-racism.
• Deliver excellent internal and external customer service.
• Maintain confidentiality and handle sensitive information appropriately.
• Work in a fast-paced team environment with continuous interruptions.
• Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines and changing priorities.
• Work with continual interruptions; prioritize tasks with minimal supervision and use good judgment.
• Be a self-starter; work independently and work as a contributing, collaborative member of a team.
• Use spreadsheets, word processing, and assigned computer software programs at an advanced level. Learn and understand HR/payroll systems and processing requirements.
• Carry out assigned projects to their completion. Research and gather information.
• Interpret and explain department policies and procedures.
• Prepare narrative and statistical reports.
• Maintain accurate and timely changes to employee records.
• Communicate clearly and effectively, both orally and in writing.
• Communicate frequently and in a timely manner with Payroll staff on all payroll and benefits related questions.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Manage and coordinate multiple tasks and activities.

Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Three years of increasingly responsible human resources support experience including experience with HRIS systems' data maintenance.
Training:
Equivalent to the completion of the twelfth grade supplemented by college level course work in human resources management, public administration, communications or a related field.

SUPPLEMENTAL INFORMATION

Application Process: To demonstrate skills and interest, please complete the application and provide answers to the Supplemental Questions which will help us determine your qualifications for the job. (This application does not allow for attachments.)
Employees Working Remotely: The City has implemented a remote work policy that will allow staff to work up to three remote days a week. Full-time remote work is not an option. Once hired, employees must reside in the State of Washington.
Alternate work schedule available.

COVID-19 Vaccination Requirement: A candidate selected and offered the job must be fully vaccinated and demonstrate proof of vaccination against COVID-19. (Per City policy, a person is fully vaccinated against COVID-19 if two weeks have passed since they received all doses of a vaccine as prescribed by the FDA, CDC, and/or the Washington State Health Officer, including a booster shot based on availability and eligibility.)* A list of acceptable documents to provide verification can be reviewed* here (Download PDF reader).

Environmental Conditions:
Office environment; exposure to computer screens; extensive contact with the public.

Physical Conditions:
Essential and marginal functions may require walking, standing or sitting for prolonged periods of time; communication with staff; near visual acuity for reading numerical figures, and extensive use of computer keyboard.

Job Type: Full-time

Pay: $30.35 - $38.47 per hour

colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.