Job Summary:

WHO ARE YOU?

Do you enjoy music? Do you excel at project coordination? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music & culture and a love of the design space. Is this you? Read on…

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac Events is looking for a Project Coordinator to join the Design team in Calabasas. This person will help to organize all project activities in cooperation with and under the direction of the Project Management team, aiming at assisting with the flawless execution of projects and intuitive organization of resources. The Project Coordinator will work alongside the project management team to track and dispense all of the information the various team members need to do their jobs effectively. This position will assist the project management team by collaborating with cross-functional members of the team to keep all design projects for their assignments on track and organized. The Project Coordinator will also focus on managing and organizing resources within Asana, Dropbox, and etc. and any information that is vital to the success of projects. This position reports to the Project Managers. This is not a remote position.

RESPONSIBILITIES

• Assist with maintaining day-to-day flow of design projects in production for all festivals and branded shows; document changes and revisions to projects as required
• Interface with extended cross-functional team including but not limited to: marketing, media, video, internal talent booking, internal PR, merchandise, design, product, development, production, & social teams
• Delegate tasks to team members via the internal project management system (Asana) and upon coordination with the Project and Creative Managers
• Assist with Asana scrubbing and organizing and breaking out tickets
• Evaluate project overview and familiarize oneself with budgets, timelines, scope of work, possible risks, design, stakeholders, and delivery expectations.
• Monitor creative development, troubleshoot, create contingency plans and revise schedules as necessary
• Participate in standup meetings and send daily updates to stakeholders and team members to ensure projects are running smoothly and risks are mitigated
• Route and secure approvals on all communication materials at each stage of creative development as required
• Ensure any copy or presentations are proofread at appropriate stages prior to release on all assets
• Assist PM team with developing timelines and set due dates for various stages of job completion after consulting with marketing directors/managers, design and development for timing requirements
• Coordinate and schedule kick-off meetings with all appropriate team members to account for accurate information prior to assigning to design/production team
• QA design and/or development edits prior to routing to necessary team members
• Upon project completion, effectively organize and archive projects, with all relevant layouts, artwork, reporting and communication details
• Use personal vehicle to travel to business engagements; may travel out of town on business
• May be required to attend and works company events (domestic/international travel expected) once full time employee
• Work evening and weekend hours as needed to meet deadlines and works effectively under high level of pressure and demanding timelines
• Assist with other duties as assigned on a regular or occasional basis

QUALIFICATIONS

• 2+ years of experience working within an interactive agency, ideally in Music Festival Marketing or related Entertainment Industry experience
• Working knowledge of design, print, web, video, rich media, and social media platforms
• Proficiency in project management tools (i.e., MS Project, ASANA, JIRA, Basecamp)
• Excellent reporting skills
• Keen ability to work on a variety of projects at various stages and scopes
• Able to work in a fast-paced environment, juggling multiple projects
• Excellent communication skills: both in person and digital/online platforms
• Demonstrated experience managing time, cost, risk, quality, resources, assets, and changing requirements
• Proficiency in MAC/PC
• Well versed in Microsoft Office Suite and Google docs
• Passion for Electronic Dance Music a must

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments
• Must be willing to frequently work and travel to events during evening and weekend hours, as required, to meet deadlines and work events

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY
Insomniac strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.