Overview

This position performs and coordinates facility and administrative services support activities serving as a lead to lower level staff; ensuring the efficient and smooth day-to-day operation of the facility.

Responsibilities

• Assigns, schedules, and directs the daily work assignment of lower level staff; trains new staff as needed. Provides evaluation input to the Supervisor, Facilities and Administrative Services for the annual performance appraisal.
• Organizes, directs and helps with office moves which may include assembling and arranging furniture, boards, building portable partitions, etc.
• Oversees conference services by scheduling; monitoring and maintaining records and conference supplies; discrepancies, equipment and catering requests. Sets up conference rooms; arranges furniture and equipment; restoring to its original condition after the event; and prepares monthly report on conference room usage.
• Assists in maintaining conference supplies inventory and product inventory listing, and, as directed, interface with supplier partners to order necessary supplies.
• Responsible for the maintenance and repair of all vehicles; monitors preventative and scheduled maintenance programs.
• Establishes guidelines for carrying, transporting and delivery of classified material; acts as classified liaison between facilities in the delivery of incoming/outgoing unclassified mail, books and periodicals; may act as courier for classified material as needed.
• Reviews and assigns Help Desk tickets to appropriate personnel, oversees the execution of corrective actions, and ensures customer satisfaction with the ticket originator.
• Acts as back-up supervisor of Administration Services in the absence of the Supervisor, Facilities and Administrative Services.
• Performs other duties as assigned.

Qualifications

• High school diploma or equivalent plus 3 or more years of clerical experience including scheduling and coordinating events
• Must be proficient in using current industry standard computer equipment and software specific to duties to include Microsoft Office.
• Strong organizational skills and ability to work effectively and efficiently under deadlines with tact and diplomacy
• Possess excellent interpersonal skills and ability to communicate effectively both orally and in writing with all levels of personnel.
• Ability to lift 25 pounds
• Must possess a valid driver’s license
• Ability to obtain and maintain necessary security clearance.

Successful completion of a criminal background check is required.