Under general supervision, to perform a wide variety of duties associated with the legal process and related clerical work involving the processing, retrieval and/or examining of a wide variety of legal documents and/or documentary evidence in support of case management, court calendars and/or other related court proceedings.

Candidates who meet the employment standards will be invited to take an online multiple-choice examination. The examination link will be tentatively available Monday, February 13, 2023 through Monday, February 20, 2023.

COVID -19 Risk Level: Lower Risk

Depending on the assignment, incumbents perform some or all of the following tasks:

• Receives, processes, edits and examines a variety of documents for conformance to legal requirements, form, and sufficiency of information related to court proceedings;
  
• Reviews and processes cases and complaints, ensures proper legal documentation and initiates needed action or correction;
  
• Answers questions, notifies, instructs and advises attorneys, law enforcement agencies, witnesses, the courts, co-workers, the public and others relative to legal processing, procedures, documents, and court calendars;
  
• Prepares, types, issues or processes legal documents, such as summons, writs, warrants, subpoenas, complaints, motions, affidavits, amendments to complaints, citations, abstracts, certified copies of filed documents, pleadings, notification letters and others;
  
• Performs entry, retrieval, research using an automated criminal justice information systems and interprets findings;
  
• Performs retrieval of court calendars;
  
• Schedules attorneys or cases for court calendars;
  
• Attends court sessions and notes case dispositions for attorneys;
  
• Processes requests for transcripts of court proceedings, police reports, "orders to produce," records of prior convictions, crime lab test results, DMV information, prison records, warrants and police warrants;
  
• Assists attorneys and co-workers in becoming familiar with office, court and calendaring procedures;
  
• Receives and accounts for fees, fines, payments or deposits;
  
• Takes verifications, oaths, or acknowledgements on documents;
  
• Administers oaths of office;
  
• Certifies documents admitted into evidence in a court proceeding and testifies to the validity of the document(s);
  
• Performs various locate duties to determine clients' whereabouts;
  
• Conducts interviews in person with clients and may make referral for future legal action;
  
• Performs other related duties.

Sufficient education, training and experience performing a wide variety of clerical assignments in court or legal processes and requiring the use of discretion and judgment, and that would likely produce the required knowledge and abilities listed below.

Experience Note: Development of the required knowledge, skills, and abilities is most typically obtained through training and experience equivalent to one year of responsible legal clerical experience in a law office, legal or court setting, up to six months of experience may be substituted by coursework in criminal justice, paralegal training or a closely related field.

Knowledge of:

• Calendar and court filing procedures and functions;
  
• Basic legal terminology, processes, and requirements as related to the review, processing, and dissemination of authoritative legal related information;
  
• General requirements of State and Federal laws, County ordinances and policies affecting the reviewing and recording of legal documents relative to court procedures;
  
• Office practices and procedures;
  
• Basic arithmetic, correct English grammar, and usage;
  
• General knowledge of the functions and relationships of the criminal justice system, including the court system, law enforcement agencies and other County agencies;
  
• Common computer applications.

• Organize work effectively to meet legal deadlines;
  
• Perform legal clerical work involving independent judgment, initiative and accuracy;
  
• Work well under pressure and deadlines;
  
• Deal tactfully with members of the public, often under stressful situations;
  
• Assist callers and visitors by determining their issues, soliciting appropriate information, researching and following up with correct information or referral;
  
• Understand, explain and apply legal terminology, legal rights/options and procedures;
  
• Review legal documents and other documentary evidence for correctness of form, sufficiency of information, and conformance with legal requirements, and make determinations as to the legal acceptability of documents for court proceedings;
  
• Prepare standardized forms;
  
• Use a keyboard with moderate speed and a high level of accuracy.