Job description
- Greet and assist visitors and 3rd party vendors/suppliers
- Support day-to-day needs of teams of varying sizes with tasks including but are not limited to: redirecting calls, disseminating correspondence, scheduling meetings, etc.
- Monitor and order office, conference room supplies, shipping, other consumables; custodial supplies and, shipping supplies (boxes; packaging, etc.)
- Set up and clean up from events, ensure office common space and lobby area is straightened at all times
- Assist in purchasing and arranging repairs/replacement of supplies/equipment as needed
- Issue, collect, and inventory badges for employees, visitors, and contractors
- Monitor cameras, check equipment, and act as point of contact for equipment issues
- Communicate status of any projects that impact our employees
- Assist in vendor relationship management
- Assist in management of a preventive maintenance and CM programs. This will include/parallel the tech support we provide: patch/paint/repair/ heating, air conditioning and maintenance and repair of buildings and all of the kitchen equipment.
- Assist in preparing, ordering, and managing inventory for all supplies: including but not limited to; operating supplies, custodial supplies, consumables in restrooms, etc.
- Serves as the facility emergency response coordinator along with the FM Coordinator/Receptionist
- Point of contact for all customers complaints and needs
- Follow office workflow procedures to ensure maximum efficiency
- Access control, register visitors and contractors, and ensure they are escorted when on property
- Performs other duties as requested
- Previous administrative experience in a fast-paced corporate environment
- Must have related previous Office Management experience.
- Strong work ethic, self-motivated and a passion for being part of a high performing team
- Proven track record of working independently but also acting as a successful team player
- Ability to prioritize and anticipate needs; requires a high degree of judgment
- Extremely strong attention to detail
- Ability to follow up and track multiple projects and deadlines and work with high volumes of data.
- Internet proficiency and knowledge of web-based applications
- Highly professional with excellent interpersonal and organization skills
- Strong email and verbal communication skills.
- Must be able to problem solve, multitask and manage projects through to completion with limited supervision
- Ability to think on your feet and respond rapidly to changing work environments as well as changing conditions
- Ability to contribute new ideas and think of out of the box solutions to opportunities as they arise
- Ability to resolve routine day-to-day operational issues.
- Heavy emphasis on customer service and partnering with executive and facilities management, and multiple vendor representatives.
JOB DETAILS
Date posted:
OCT 5, 2022
Country:
UNITED STATES
Location:
SANTA CLARA, CA, US, 95054-1294
Job Category:
SERVICE EXCELLENCE
Full time/Part time:
PART TIME
Requisition ID:
26041
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