Job description

POSITION TITLE: Office Manager

CLASSIFICATION: Non-exempt

DEPARTMENT: Department of Corrections

POSITION REPORTING: Director of Corrections

SALARY RANGE: $43,779 - $46,649

LAST UPDATE: 1/2023

SUMMARY: Reporting to the Director of Corrections, the Office Manager coordinates the administrative affairs of the Department of Corrections including, but not limited to, accounting and fiscal activities, procurement and logistic support, certain recordkeeping activities and the supervision of administrative support personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Maintains calendars, schedules appointments and ensures awareness of same.

Establishes and maintains file and “tickle” systems to ensure routine and occasional obligations and requirements are met.

Assists the Director with the preparation and administration of the annual operating budget.

Supervises and evaluates the performance of administrative support personnel to ensure Departmental needs are met.

Prepares billing(s) and/or invoices for services rendered to State, Local or Federal inmates, as needed.

Serves as Department’s purchasing agent to ensure compliance with County procurement regulation(s).

Obtains quotes and bids for prospective purchases, prepares purchase orders and ensures invoices for goods and services received are prepared and submitted for payment in a timely manner.

Manages departmental credit cards and petty cash fund

Receives, screens and prepares inmate mail for distribution

Ensures accuracy of payroll submissions and employee leave calculations.

Receives and prepares inmate funds for deposit to individual inmate accounts, the county and to the bank, as necessary.

Reconciles commercial bank account monthly. Issues checks to inmates leaving custody.

Interfaces with certain vendors for inmate phone service and commissary; ensures commissions are properly accounted for and deposited to the inmate welfare fund.

Serves as primary contact for the Department with other law enforcement and corrections agencies, other county departments, the Courts and various other governmental and private offices and agencies, as required.

Other related duties as required.

QUALIFICATIONS: Associates Degree and five years’ experience as a legal secretary, executive secretary or in another responsible administrative-support position or any combination of education and experience sufficient to accomplish requirements of the position will be considered.

Must be skilled in office technology including word processing, document preparation, and Excel spreadsheets.

Excellent verbal and written skills are required.

Must have a high degree of competence, administrative, basic bookkeeping and customer service skills and the ability to operate with considerable independence.

Extensive interaction with the public is required. Supervisory experience is preferred.

Excellent communication skills, detail oriented, possess good judgement

Ability to prioritize and manage information of a highly confidential nature.

Be able to effectively multi-task in fast paced and hectic environment.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Talbot County Government offers an excellent benefit package. Please visit https://talbotcountymd.gov/employment_applicationto apply on-line or send your application/resume to:
Administrative Services
Talbot County Government
11 North Washington Street
Easton, MD 21601
M/F/Vets/Disabled.

Job Type: Full-time

Pay: $43,779.00 - $46,649.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

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