Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity in the Office Services Department of our Phoenix office. We offer competitive compensation and an excellent benefits package.

Position Summary

Responsibilities include assisting with the daily functions of our office services department including assisting with conference center and employee café setup; food service and audio-visual needs for the office, meetings and other special events; office moves and conference room set-up and performing other general administrative duties as assigned such as processing incoming and outgoing mail, handling large print, scan and/or copy jobs, faxing, stocking paper and supplies.

• Prepare conference center for internal and external meetings and events (beverage and food service setup, table and chair arrangement, etc.).
• Provide daily maintenance/cleanup in conference rooms, catering kitchen and café.
• Copying, printing and binding documents.
• Processing incoming and outgoing mail and priority mail with all major shipping companies and USPS.
• Arranging for couriers and messenger services.
• Stocking paper at printer stations, as well as stocking office supplies.
• Assisting with office moves and configuration.
• Crosstrain with and provide backup assistance for tech support (setting up video conference equipment in conference rooms, etc.).
• Performing other general administrative duties as assigned.

• Must have a competent working knowledge of all functions of copy, printing, and mailing equipment.
• Must be able to work in a deadline-driven environment with attention to detail and the ability to multi-task.
• Must possess excellent communication, organizational, and customer service skills.
• The ability to move and/or lift containers/boxes weighing 40+ pounds and push carts is required, as well as proficiency in Microsoft Word, Outlook and Excel.
• Must be a self-starter who can work well under minimal supervision as well as take a proactive approach in being team-oriented.

• Qualified candidates will have two to three years of office services experience in a legal or corporate environment.
• Prior experience working in a hospitality/catering role and/or law firm experience a plus.
• Computer proficiency in Windows-based software and Microsoft Office Suite applications, including Word, Excel and Outlook.

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, veteran status, or genetic information, among other protected bases.

In support of our commitment to a diverse and inclusive workplace, GT participates in the Mansfield Rule Certification Program. The program, which is administered by The Diversity Lab, seeks to increase diversity representation in the legal profession and within law firm leadership roles. In 2019, GT achieved Mansfield 3.0 Certification, and in 2020, we achieved an even higher standard: Mansfield 4.0 Certification Plus. GT is currently participating in the Mansfield Rule 5.0 Certification Program. Providing your data during the application process helps us with achieving that goal and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements.
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