POSITION DESCRIPTION

The Herbert Wertheim College of Medicine is currently seeking an Office Specialist to join our team of professionals.

Duties Include:

• Performs clerical duties to include answering telephone calls, filing, data entry, research, compiling data, and creating spreadsheets.
• Assists with scheduling and coordinating conferences, meetings, appointments, and travel arrangements for assigned department faculty and clinical staff. Ensures meeting calendar invites are up to par and confirms meeting appointments prior to scheduled meetings.
• Supports the facilitation of patient engagement and follow-up with behavioral health providers.
• Organizes trainings including composing and/or preparing a wide variety of materials and presentation. Edits content and adds appropriate graphic and design elements.
• Provides technical assistance for the various pediatric primary care practice sites.
• Creates and tracks purchases and submits for processing in collaboration with the Herbert Wertheim College of Medicine Finance team.
• Maintains solid relationships with assigned faculty, staff, primary pediatric practice sites, and behavioral health sites.
• Supports the creation of questionnaires, Behavioral Health Integration Plans, Plan-Do-Study-Act (PDSA), training surveys, satisfaction surveys, etc.
• Prepares, compiles, and sorts documents for data entry. Obtains further information for incomplete documents. Enters data from source documents into prescribed computer database, files and forms. Transcribes information into required electronic format.
• Supports the creation of reports and analysis of data. Generates reports from single or multiple systems.
• Drives between campuses and affiliated sites as needed.
• Works with and/or resides with minors and/or vulnerable persons within the affiliated pediatric clinical sites.
• Performs other duties as assigned or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related.

High school diploma or GED and five (5) years office or related experience providing administrative support, or coordinating functions of an office or department.

Staff

$30,000

Begin time: 8:30 AM
End time: 5:00 PM

Criminal Background Check
Fingerprinting Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

• This posting will close at 12:00 am of the close date.