Job description

JOB
The purpose of this position is to ensure the timely and accurate completion of payroll for all employees of the Town.FMLA | EXEMPT

EXAMPLE OF DUTIES
Prepares biweekly payroll: reviews all departmental timesheets for accuracy and adherence to Town policies and procedures, resolves problems, makes payroll adjustments in financial system and follows up with staff regarding corrections.Reviews the final payroll proof verifying the accuracy of the employee count, hours reported, pay codes, deductions codes and general ledger accounts. Reviews and approves all employee pay records as personnel actions into the Town’s financial system including: new hires, salary changes, and direct deposits.Updates employee payroll records in financial system, prints and distributes direct deposits.Reconciles and transmits federal and state tax deposits, 401K retirement, credit union deductions report and direct deposit file. Prepares journal entries to reconcile payroll withholdings to general ledger. Compiles and prepares biweekly and month-end payroll related accounts payable check requests. Trains town employees in payroll processing procedures, distributed time and attendance entry and policy application.Acts as primary contact for the retirement system and reconciles and submits monthly state retirement report. Processes special payroll check runs including: quarterly service award checks, quarterly tool allotment checks, annual longevity checks, and other similar requests.Maintains timesheets and other permanent payroll files according to the adopted retention schedule. Scans timesheets and other supporting payroll documentation into financial software for data archiving. Reconciles and records monthly insurance bills including: health, dental, vision, life, and disability and ensures payments are transmitted. Creates, maintains and reconciles annual flex plan spreadsheet and performs year-end reconciliation of the plan to record difference to miscellaneous revenue or expense.Prepares and mails invoices for retiree health and dental insurance premiums and maintain payment reconciliation.Prepares and mails invoices for provision of services to outside customers including, but not limited to: UNC police events, school resource officers and U.S. Marshalls.Assists with reconciliation, preparation, and filing of quarterly tax reports to the IRS, State of North Carolina, and Employment Security Commission.Helps prepare annual W-2s for distribution to employees and submit filing with the SSA and the State.Performs annual accrual roll-overs in financial system. Works with human resources department to interpret policy and solve problems and responds to inquiries from employees and department payroll and benefit representatives.Leads various Payroll special projects. Performs other duties as required. Knowledge of: Principles and techniques involved in payroll preparation, monitoring, and controlPractices and procedures of payroll record-keeping and filingAll aspects of pay, benefits, and taxationFederal and State laws governing payroll and benefits administrationTax withholding, voluntary deductions, garnishments and fringe benefitsGeneral accounting and bookkeeping standards and practicesComputerized systems for the maintenance of personnel and maintenance records. Ability to: Solve problems and make sound decisionsPerforming mathematical calculationsMaintain accurate financial records and prepare reportsGather data, analyze problems, evaluate alternatives, and make appropriate recommendationsPerform queries to compile pay detail and resolve complex payroll problemsUtilize a personal computer and various word processing and database software applicationsUtilize such office equipment as telephone, calculator, copier, fax machine, and scannerEstablish and maintain effective working relationships with employees, customers, and supervisorsCommunicate effectively orally and in writingModel behaviors that are consistent with our values of RESPECT

MINIMUM QUALIFICATIONS
Supervision This position does not directly supervise, but it is responsible for leading the payroll function for the Town. Minimum Qualifications: An equivalent combination of education and experience that would provide the required knowledge, skills, and abilities to perform the duties of the job. Education A two-year Associate's degree, diploma, or equivalent in accounting or related field. Experience Two years’ experience processing and maintaining payroll records. Physical DemandsThe work requires sitting at a desk or table, with intermittent standing or stooping. The employee uses equipment requiring a high degree of dexterity.Work Environment: The work is typically performed in an office. Certification & Other Requirements: A valid NC driver’s license and the availability of personal transportation.

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