The Payroll Specialist maintains the payroll functions, assuring that timesheet data are coded to correct grant and line item budget(s), that all employees withholding is correct, that payroll runs process properly and employees receive correct pay via check or ACH and that all required payroll records are properly controlled and maintained. Promotes the efficient overall goals and operation of the Fiscal Department.

Candidates must submit applications by 12/20/22 in order to be considered for first-round interviews.

MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required of this position.

EDUCATION and/or EXPERIENCE

• 2 year certificate from college or technical school, and 3-4 years related experience and/or training in accounting with related studies in business administration, business law, and common computer applications; or equivalent combination of education and experience.
• The experience must have been progressively responsible and include full-charge responsibility for the payroll function for an entity or for a set of books (for a smaller entity would be acceptable), or for a set of customer accounts, or other responsibility showing mastery of the skills associated with performance of the assigned duties and the ability to problem solve, apply regulations or procedures, notify affected parties appropriately.

CERTIFICATES, LICENSES & REGISTRATIONS

• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Valid driver license and insured vehicle available for use on the job with satisfactory drive record for the past 3 years, or acceptable alternative.
• This position is subject to MWVCAA's Mandatory COVID-19 Vaccination Policy.

**ESSENTIAL DUTIES and RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Reviews agency timesheets for signature, appropriateness of coding; works with employees and their supervisors if revisions are required.
• Oversees the input of all agency timesheets into the payroll system.
• Produces reports at various stages of the payroll process for review and verification by the incumbent and by other staff assigned to review and verify the payroll run. Includes and maintains supporting documentation for each payroll.
• Conscientiously safeguards all confidential information to include identity information that incumbent receives, uses and maintains as part of the duties of this position to include making other aware of the existence of any confidential information included in reports or supporting documentation that is given to other designated parties for review or approval.
• Maintains expert knowledge of the agency payroll system and uses this resolve errors or issues with payroll runs, to correct payrolls, and to maintain tax rates, benefit codes and other codes used by the system in the processing of payrolls.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

PHYSICAL DEMANDS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Occasionally lift up to 25 pounds.
• Manual dexterity for handling office equipment.

WORK ENVIRONMENT

• Indoor, office work environment with frequent interruptions and demands.

• Working with coworkers/clients over the phone and in-person.
• Occasional noise and distractions in work spaces.
• Occasional remote work.

• COVID-19 Alert: This position includes performing essential services during the COVID-19 pandemic and potential exposure to others who may be infected with the virus. I understand that if I am feeling unwell or have knowledge that I have had contact with an individual with a positive COVID-19 test, I will report it to my supervisor and HR-COVID@mwvcaa.org and self-isolate according to agency policies. I also understand that I must use available PPE and practice social distancing whenever possible according to agency policies. This position is subject to the Mandatory COVID-19 Vaccination Policy for Client-facing positions.

MWVCAA is committed to promoting and achieving diversity, equity and inclusion with employees and with those we serve. The agency strives to be an employer of choice with a vision for all people to be respected for their infinite worth, and supported to envision and reach a positive future.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232.

**This is a partial list of essential duties and responsibilities. To review the full job description, please apply at mwvcaa.org/careers/.