Job description

Job Functions:

Prevailing Wage Reporting & Compliance Documentation – 55% to 60% of position:

• Efficiently gather, organize and report company's paid wages and other project data to CA Dept. of Industrial Relations (DIR), in accordance with state public works contracting laws/regulations;
• Accurately maintain records of completed and uncompleted DIR reporting for several WKA projects;
• Timely provide documentation of company's public works laws compliance to company's public contracting clients or third-party compliance monitors, as requested;
• Actively monitor compliance of company's subcontractors’ public works employee compensation and DIR reporting practices;
• Periodically prepare and validate (test for accuracy) prevailing wage rate schedule updates in support of company’s in-office payroll functions;

Operations & Accounting Support Specialist – 40% to 45% of position:

• Prepare special, billing support documents (lien releases, applications for payment, billing detail, etc. for attachment to client invoicing;
• Submit requests for certificates of insurance (COA's) to company's insurance brokers, and ensure timely transmittal of COA's to requesting clients;
• Determine correct application of client payments to company's invoices, through research in clients' automated vendor pay systems and company's billing records;
• Provide telephone answering back-up (shared with other administrative staff)
• Archive and purge physical and electronic files and documents;
• Intuitively and respectfully interact with company's accounting, administrative support and project management team members- and with subcontractors and labor compliance monitors - to perform all the above functions.

Essential (Required) Qualifications:

• Ability and desire to work cooperatively and professionally with other administrative and professional services team members;
• 4+ years’ experience (F/T equivalent) working in team-oriented office administration or operations support environment;
• High proficiency with Microsoft Office Suite (2010 or later), and PDF editing software;
• Strong written grammar and punctuation skills- and application of this proficiency in daily email communications;
• Ability to effectively self-organize and execute workflow of assigned responsibilities such that all reporting and request responses are both timely and reliably accurate
• Ability to maintain composure and effectiveness in stressful or patience-testing situations;
• Initiative and interpersonal tact to address and help resolve workflow and/or quality control problems or issues;
• Experience using a multi-line phone system.

Who We Are:

UES provides essential engineering services for some of the most prominent and significant projects in the nation. Our team members, from our drillers to administrative staff, contribute directly to projects that transform communities. With some of the greatest talent in Geotechnical Engineering, Construction Materials Testing and Inspection, Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope, we are committed to delivering groundbreaking solutions for our clients. At the core of our success is our team members who make it all possible. We know that the projects we deliver are only as good as our people, which is why we offer enriching opportunities for career growth at every level.

Growing in Excellence

As the #1 fastest growing AEC firm on The Zweig Group's Hot Firm list in 2021, UES is poised to lead our industry into the future. As we evolve from a one-man operation to a company spanning 60+ branches and 3,000 employees, we’re looking for enthusiastic talent to launch their careers and grow along with us.

Why Work at UES?

We value the individual contributions of our employees, and we show this through providing great benefits. Please inquire about the benefits provided at this business unit (Wallace-Kuhl & Associates)

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• West Sacramento, CA 95691: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• * If short-listed for this position, are you willing to complete a brief, personality profile survey?
• * Do you have any experience working with CA prevailing wage, or with CA public works contracting compliance?

Work Location: Hybrid remote in West Sacramento, CA 95691

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