Procurement Consultant

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the overall guidance of the Chief of Procurement, and daily supervision of the Procurement Specialist, the Procurement Consultant ensures execution of transparent and efficient procurement services and processes for the designated units/projects within HQ – and provides guidance to field and regional offices as assigned, consistent with UN Women rules and regulations. The Procurement Consultant will promote a client-focused, quality and results-oriented approach and will support: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized.

Duties and Responsibilities

1. Organization of procurement processes as entrusted to the Procurement Section at UN Women Headquarters - focusing on achievement of the following outputs:

• Administer sourcing, supplier selection and evaluation, quality management, customer relations management, e-procurement introduction and supplier performance management;
• Remain aware of agreed procurement plans for designated units/departments at UN Women Headquarters; monitor their implementation;
• Organize procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UN Women rules and regulations;
• Review procurement requests; prepare submissions to the Procurement Review Committee (PRC);
• Assist the high value and complex procurement processes, for designated units/departments (and others where applicable), in the development of solicitation documents; conduct evaluations and perform the quality assurance for the procurement actions;

2. Participate in implementation of UN Women’s procurement strategies in full compliance with UN Women’s regulations, rules, policies, and business procedures, focusing on achievement of the following outputs:

• Monitoring and reporting on the progress of the periodic and year end closures for the designated units/departments;
• Provide substantive inputs to procurement related reports and analyses; research and draft responses to enquiries for clearance by the Procurement Specialist;
• Provide substantive inputs to the implementation of procurement management policies and strategies on cost saving and reduction;
• Introduce new ideas to the existing policies and procedures in line with the corporate business requirements and ensure benchmarking with other UN and non-UN agencies with respect to gender responsive procurement policies, procedures, systems, guidelines as well as the application of best practices;
• Contribute to the development of sourcing strategies.

3. Technical Procurement and Travel support for designated units/departments in the organization’s ERP system in full compliance with UN Women’s rules, regulations, policies, and business procedures:

• Review vendor information and ensure its compliance with organization policies and requirements;
• Review and provide technical advice to UN Women Regional and Country Offices’ procurement focal persons;
• Receive and review travel requests and other forms for further processing; Provide advice, information, and assistance related to the procurement module in Atlas, procurement policies and related business procedures;
• Conduct periodic and annual PO closure exercise by generating reports from Atlas in coordination with the project managers of the designated units/departments;
• Submit documents and information related to designated units/departments to auditors and other entities upon request, following approval by the chief of section.

Competencies

Core Values:

• Respective for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Mode of Contract Execution

The services will be delivered remotely out of an abundance of caution due to COVID.

Required Skills and Experience

Required Qualifications, Experience and Skills:

• Master’s degree with 1 to 2 years of experience or A Bachelor's degree (or equivalent) in Business Administration, Law or related field with at least 2 additional years of experience.
• Experience in planning, coordinating, and executing all facets of the Supply Chain function would be an added advantage.

Languages

• Fluency in oral and written English is required;
• Knowledge of another official United Nations language is desirable.