PED-ADOLESCENT MEDICINE (IN-PADO-IUINA)

For more than 90 years, the Department of Pediatrics at Indiana University School of Medicine has provided comprehensive medical training for medical students, residents and fellows in addition to lifelong learning opportunities for practicing physicians. The department consists of 19 specialty divisions based at Riley Hospital for Children at Indiana University Health, which is ranked as one of America’s Best Children’s Hospitals in 10 out of 10 specialties in US News and World Report .

The Department of Pediatrics’ Adolescent Health Program addresses the unique developmental needs for young people between the ages of 11 and 21. This team of pediatrics specialists provides more than 40,000 adolescent clinical visits per year, is one of the preeminent academic training programs in the United States and brings in more than $3 million dollars per year in extramural research support. The Adolescent Health Program provides a range of health-related services for this stage of a young person’s development.

Department-Specific Responsibilities

• Coordinates with the Fiscal Officer to manage the budget, track spending, and ensure compliance with relevant regulations.
• Establishes and utilizes standard operating procedures (SOPs) for the program: In conjunction with faculty, the program coordinator will monitor and guide all research project teams within the program to ensure efficient daily operations and program adherence to study protocols, grant sponsor requests, IRB requirements, and university policies.
• Provides first-line problem solving for program research staff: Provides direction to research staff in order to solve complex problems, meet project milestones, and troubleshoot potential barriers to project success.
• Liaises with program faculty and administrators from multiple IUSM departments: Communicates with faculty concerning project progress, potential budgetary or personnel issues, or adverse research events. Establishes working relationships with departmental administrators in Pediatrics, Psychiatry, and Psychology, to assist faculty and staff with navigating differences in departmental policies and procedures.
• Coordinates program-wide resources, events, and documentation.

General Responsibilities

• Implements the organization's strategic vision and direction by developing, initiating, and/or supporting new programs and services, creating annual work plans, and operating within a board-approved balanced budget.
• Ensures the maintenance of effective office management, financial management, record-keeping, and equipment and software.
• Plans, directs and implements programs or events, including developing branding strategy and targeting audiences for these events.
• Oversees or represents the program in communications to program participants, supporting institutions, collaborators in other units, community partners, vendors and the public. Troubleshoots and resolves issues and programs.
• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds.
• Oversees research and academic activities budgets for programs. Identifies funding requirements and funding sources to ensure adequate resources to sustain program goals. Leads grant writing.
• Evaluates the performance of lower-level staff, recommends development and performance plans, promotions and disciplinary action and is accountable for consistent administration of university policies.
• Keeps abreast of best practices to create and implement policies and procedures that deliver a quality program experience.

EDUCATION

Required

• Bachelor's degree (Social behavioral sciences or health-related field)

Preferred

• Master's degree in Psychology, Public Health, Business, or comparable field

WORK EXPERIENCE

Required

• 5 years in related field

Preferred

• 2 years of research experience

Combinations of related education and experience may be considered

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure
• Possesses a high degree of initiative
• Ability to influence internal and/or external constituents

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Indianapolis, Indiana

The salary range for this position is $75,000 - $85,000. Salary determination is based on experience, skill level, education, and training.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Career Level: Advanced

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management

Click here to learn more about Indiana University's Job Framework.

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Request Support
Telephone: 812-856-1234