DESCRIPTION

The Public Works Project Manager performs professional and technical engineering and project management for a variety of complex and sensitive capital improvement projects in compliance with applicable standards, specifications, and objectives; researches and plans for a variety of capital improvement and maintenance/improvement projects; performs complex engineering plan review related to capital projects; and tracks and communicate project status to appropriate personnel.

DISTINGUISHING CHARACTERISTICS
This is an advanced journey level class responsible for managing complex and sensitive capital improvement projects. Positions at this level are distinguished from other classes within the engineering series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, and by the nature of the public contact made. Employees may provide direct supervision over assigned staff including technical and professional engineering staff. Employees at this level are required to be fully trained in all procedures related to assigned areas of responsibility.

SUPERVISION RECEIVED AND EXERCISED

General direction is provided by the Capital Improvement Manager and Deputy Director of Public Works.

The position may exercise direct and indirect supervision over professional technical and clerical staff.

EXAMPLES OF ESSENTIAL DUTIES

Essential and other important responsibilities and duties may include, but are not limited to, the following:

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  Prepare project cost estimates and project budgets; provide professional and technical engineering support services relative to assigned area of responsibility.

• Manage the procurement process for professional service contracts. Receive professional service proposals and review for completeness, appropriateness of the scope of work and compliance with City standards and specification requirements; recommend award of bid and negotiate professional service contracts; manage contract throughout the life of the project (planning, design, and construction).
• Administer contracts and project requirements and standards in accordance with city policies and procedures and funder requirements; define and negotiate contract changes. Apply project management principles to ensure projects are completed in accordance with established schedules, funding source requirements and budgets.
• Interface, communicate and develop partnerships with City staff, consultants, contractors, and representatives from other agencies during project design and construction; coordinate and conduct status update meetings with contractor and applicable city personnel; monitor project budget and schedule and provide status updates to appropriate staff and management.
• Develop methods for tracking and monitoring project costs and timelines; maintain detailed files throughout the duration of the project.
• Review plans and specifications for public works projects including pumping stations, streets, storm drains, sewer lines, , street lighting, parks, building and related projects; research project design requirements; perform calculations and prepare estimates of time and material costs; help in the preparation of grant applications.
• May serve as liaison with contractors; inspect contractor work to ensure work meets the standards and expectations of the city.
• Review and process consultant or contractor invoices, schedules, submittals, and recommend payment.
• Assist with the development and implementation of contract processing procedures to ensure projects are completed in a timely manner and in compliance with applicable standards.
• Serve as a liaison between the city, public, utilities, permitting agencies and other internal and external stakeholders for assigned projects.
• May plan, prioritize, assign, supervise, and review the work of staff related to assigned activities.
• Perform related duties as assigned.

EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience:
Four years of increasingly responsible design, project, and construction management experience, including significant responsibility for public works projects.

Training:
Bachelor's degree from an accredited college or university with major course work in civil engineering, construction management, project management or related field including 30 semester units in civil engineering.

LICENSE OR CERTIFICATE :

Possession of, or ability to obtain, a valid California driver's license and legally required vehicle insurance. Must also be able to meet driving record standards set by the city's driving policy.

Project management certification such as Project Management Institute’s PMP is desirable, but not required. Any coursework toward such certification will also be valued.

A professional license (PE) is not required but is highly desirable.

MINIMUM QUALIFICATIONS

Knowledge of:

• 
  Principles and practices of project management.

• Principles and practices of professional and technical engineering as applied to new development and municipal public works.
• Applicable laws and regulatory codes related to development, design and construction including CEQA, NEQA, and Public Contract Code.
• Methods and techniques used in the design and construction of a variety of public works projects.

• Principles and practices of budget preparation and administration; federal, state, and local funder requirements.
• Principles and practices of safety management.
• Pertinent local, State and Federal laws, ordinances and rules including Disadvantaged Business, ADA, green, and CEQA regulations.

• Principles of organization, administration, and personnel management.

• Principles and practices of supervision, training, and performance evaluations.

Ability to:

• Develop and implement methods for tracking project related costs and timelines.
• Independently negotiate agreements and modifications; administer contracts.
• Develop, administer, and adjust complex program and project grants and budgets; ensure accurate and timely reporting.
• Interpret and explain pertinent City and department policies and procedures.
• Develop and recommend policies and procedures related to assigned operations.
• Manage multiple projects in various phases of completion while ensuring deliverables meet applicable standards and specifications, project budget and timeline.

• Interpret and apply applicable codes, ordinances, rules, and regulations related to development and construction.
• Supervise, train, and evaluate assigned staff.
• Interpret, review, and analyze development proposals, plans, and specifications.
• Make engineering computations and check, design, and supervise the construction of a variety of public works projects.
• Perform professional and technical support services relative to assigned area of responsibility.

• Develop and recommend policies and procedures related to assigned operations.

• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

PHYSICAL AND MENTAL REQUIREMENTS:

Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional climbing, bending, and squatting. Lifting: frequently up to 10 pounds; occasionally up to 40 pounds. Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. Hearing/Talking: frequent hearing and talking, in person and on the phone. Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. Environmental: frequent exposure to noise.

WORKING CONDITIONS:
Work is performed in a typical temperature-controlled office environment subject to typical office noise and environment. Positions may require occasional overtime; weekend work and travel is rare. Position will require frequent field visits to construction sites both indoors and outdoors.

The City of Palmdale is noted for its highly skilled work force with a large concentration of aerospace firms located at Air Force Plant 42 and nearby Edwards Air Force Base. Its family oriented and culturally enhancing venues such as the Palmdale Playhouse, DryTown Water Park and Starlight Amphitheater make Palmdale "a place to call home."

The city is located approximately one hour north of Los Angeles off the Antelope Valley Freeway (14). Palmdale encompasses about 104 square miles and has a population of approximately 153,000. The City is served by several school districts and has a growing retail and commercial base. For more information visit www.cityofpalmdale.org.

BUSINESS HOURS: Normal operating hours are from 7:30 am to 6:00 pm Monday – Thursday. CLOSED on Friday.

UNION: The Teamsters Local 911 represents certain positions in the City's Maintenance Division of Public Works.

EMPLOYMENT INFORMATION

APPLICATION MATERIALS must be submitted by the closing date listed in the job bulletin. Resumes cannot be accepted in lieu of a City online application.

RESIDENCE within the City is not required.

AN ELIGIBILITY LIST of the most qualified applicants will be compiled based on the results of the selection process. The list will remain in place for a period to be determined by Human Resources.

BENEFITS listed here apply to full-time and benefited part-time positions; not to unbenefited part-time employees unless so described.

A PROBATION PERIOD of six months minimum applies to initial employment with the City.

VACATION, HOLIDAYS AND LEAVE: The City provides 14 paid holidays per year and 80 hours vacation (years one through four) with a maximum accrual of 240 hours (160 hours for benefited part-time employees). Administrative employees accrue 80 hours of administrative leave per year with a maximum accrual of 240 hours.

SICK LEAVE: Employees accrue 96 hours per year with a maximum accrual of 800 hours (400 hours for benefited part-time employees). Unbenefited part-time employees receive 28 hours of paid sick leave per fiscal year.

RETIREMENT: The City is a member of the California Public Employees' Retirement System (Cal-PERS). Full-time and benefited part-time employees will be enrolled in either the New Member or Classic plan, as defined by CalPERS. New Members are enrolled in the 2% @ 62 formula and pay the full 6.25% employee contribution. Classic Members are enrolled in the 2% @ 60 formula and pay the full 7% employee contribution.

All other part-time employees are covered under the Public Agency Retirement Services (PARS).

WELLNESS PROGRAM: The program includes gym membership discounts, healthy eating programs, exercise classes & other programs.

DIRECT DEPOSIT: Direct Deposit is mandatory for all new employees.

CREDIT UNION: F&A Federal Credit Union & Logix Federal Credit Union (formerly Lockheed) are available options.

INSURANCE: The City offers group health, dental/vision, long term and short term disability, and a $50,000 life insurance policy for full-time employees. The City contributes towards the employee's health insurance.

DEFERRED COMPENSATION: The City participates in the ICMA-RC Deferred Compensation Plan, which enables benefited part-time and full-time employees to contribute on a tax deferred basis.

OVERTIME COMPENSATION: Over time is accrued at time-and-a-half for eligible employees for time physically worked in excess of the regular forty (40) hour work week.

PART-TIME EMPLOYEES: Unbenefited part-time employees are reviewed for merit salary advancement, but are not eligible for any other benefits listed. Benefited part-time employees are eligible for CalPERS retirement, sick leave, holidays, & vacation on a prorated basis.

MILEAGE PAY: Any employee may be reimbursed for work related mileage at 54 cents per mile when assigned to use their private vehicle on City business.

SOCIAL SECURITY: The City does not participate in Social Security, and does not deduct Social Security payments from any employee's salary. The City does deduct 1.45% of salary for Medicare & makes a 1.45% matching contribution

• Benefits can change at any time.