Job description

Objective / Purpose
The Purchasing Associate is responsible for building, entering, and distributing purchase orders and work orders for plastic resin. The Purchasing Associate collaborates with the Product Coordinator/Product Specialist and Product Manager/Business Manager in planning of inventory placement and levels. Responsible for the support of one or more assigned Product Coordinator/Product Specialist, Product Manager/Business Manager, and their associated product lines. This position is considered a primary contact for supply vendors. The objective of the role is to drive sales through responsiveness and control costs through proper planning.

Areas of Responsibility / Tasks
Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.

• Work directly with Product Coordinator/Product Specialist to manage proper inventory levels and product mix across warehouses.

o. Use provided tools such as the Reorder Report to pull data related to sales history and inventory status. Additional tools can be found in Insight, Dynamics and Tableau.

• Analyze usage versus buying rules to identify correct levels and placement.
• Control days on hand and limit aged inventory with assistance from Product Coordinator and taking action as directed.

o. Manage railcars and timing of placement, along with any repacks to control costs related to movement, detention and demurrage.
Run reports on an as needed basis for various business purposes.

• Compile Entec forecast data and relay to vendor; the frequency of this may vary depending on the product line and vendors.
• Collaborate with Sales Representatives and Customer Service to obtain customers forecasts and blanket purchase orders.
• Review and monitor customer forecasts and blanket orders to ensure accuracy, and terms are in line with product line and Entec directives.
• Purchase order and work order entry and follow up.
• Use this information to accurately keep Dynamics up to date.
• Communicate any changes to keep other departments up to date.
• Purchase orders could be for stock or direct delivery. Must fully understand the processes required for each.
• Account for minimum order quantities, lead time and transit time while effectively building truckloads in order to minimize costs when issuing purchase orders.
• Review pricing sheets to ensure that accurate market and internal pricing is being used on the purchase order. Update pricing sheets in our database as needed.
• Review vendor confirmations and paperwork to ensure the information accurately reflects what was requested including unit conversions.
• Work orders may be for repacks, relabels, transfers, blending, etc.
• Ensure that all of the appropriate requirements are notated on the purchase order and work order at the time of entry.
• Research and resolve vendor invoice discrepancies and damage claims.
• Expedite vendor price verifications, debits and credits as needed.
• Complete appropriate steps required for a claim and issue work order to repair damages if claims cannot be filed.
• Collaborate with Product Manager/Business Manager on disposition of on hold, damaged, or aged inventory.
• Ensure all on hold inventory is researched and disposition is completed.
• Initiate cost adjustments as needed.
• Act in cooperation with Product Manager/Business Manager as liaison for our vendors’ internal departments
• Relationship building & interaction with vendors at multiple levels including Customer Service, Customer Service Manager and Distribution Channel Manager.

Complete projects for the Purchasing Manager and/or Product Manager/Business Manager on an as needed basis.
Collaborate with various members of different departments to ensure that all processes are flowing smoothly including but not exclusive to: purchase orders, work orders, sales orders, imports, exports, and pricing support, transportation, quality, master data, legal, and compliance issues.
All members of the Purchasing Team are required to fully understand and fulfill all of their assigned responsibilities, as well as, provide coverage to fellow team members on an as needed basis.

Minimum Qualifications / Education / Certifications

1. Education:
a. Bachelor's degree or related training equivalent
b. Relevant work experience in similar title and scope of responsibility – preferred
2. Proven business acumen and high level analytical skills
3. Ability to work effectively and efficiently in a team environment
4. Must possess excellent interpersonal and problem solving skills.
5. Maintains professional presentation, attitude, and behavior toward others
6. Excellent written and verbal communication skills.
7. Detail oriented and ability to prioritize and multi-task.
8. Demonstrates ability to adapt to using newly introduced tools and technology
9. Advanced knowledge of Microsoft Outlook, Excel, Word, and/or Adobe file creation and management.
10. Knowledge of Microsoft Dynamics is a plus.

IND3

NOTICE TO APPLICANTS:
Ravago Americas is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, veteran status, citizenship status, or marital status. We assure you that your opportunity for employment with this employer depends solely upon your qualifications.

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