Job description

Position Summary

Provides administrative support and coordination for the four-year emergency medicine residency program and performs supervisory and development duties pertaining to the medical student clerkship program within the Department of Emergency Medicine. Works closely with the Residency Director, Associate/Assistant Program Directors, Clerkship Director, GME office, and SOM office. Demonstrates exceptional organizational, management, leadership, and problem-solving skills, effective written and verbal communications, ability to prioritize work, highly proficient computer skills including online resources and applications, and ability to adapt and adjust to new or changing situations. Participates in institutional and departmental meetings.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

• Reviews and assesses current ACGME requirements for the residency programs and monitors requirements for change.
• Identifies and recommends to the Residency Director and the GME Office curriculum changes needed to meet new ACGME requirements.
• Cultivates educational opportunities with affiliates, community sites, and private physicians.
• Manages the recruiting activities for the residency program; coordinates with match program; designs, in conjunction with the residency director and GME Office, program brochures and applications; coordinates participation in ERAS.
• Initiates, develops, and implements residency program policies in conjunction with the program leadership.
• Works with the GME Office to ensure programs comply with ACGME and institutional regulations.
• Counsels residents as appropriate, on program requirements, policies and regulations.
• Organizes residents’ schedules as needed by the program; ensures resident licensure for rotation to affiliates; facilitates the elective rotation process.
• Coordinates individual program orientation with each program and the GME Office on an annual basis.
• Prepares and coordinates materials and resources for the ACGME site visit review.
• Establishes and maintains an up-to-date website for the program.
• Communicates with other University representatives, government agencies, student or alumni groups, learned societies, accreditation bodies, and other individuals or groups to exchange information, enlist cooperation and implement departmental programs.
• Maintains appropriate records, files, and accounts, instituting or enforcing accountability and confidentiality procedures according to nature of data.
• Receives, reviews, reconciles and submits program-related invoices and reimbursement requests for the residents and Residency Director.
• Oversees, maintains, and assists in the annual process of establishing the residency program’s budget.
• Maintains resident reference library.
• Manages facilities and space required for residency program use.
• Manages resident reimbursements.

Qualifications

Education

• A Bachelor’s degree or an equivalent combination of training and experience is necessary.

Experience

• 3 years of secretarial experience in a healthcare environment.
• Experience working within a Residency and Medical Student program setting is a plus.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor's (Required)

Experience:

• secretarial healthcare: 3 years (Required)

Work Location: One location

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