Job description

Provides administrative support for General Counsel/CAO and Vice President, Employment and Litigation Counsel. Composes letters and other documents with high degree of accuracy. Maintains highly confidential files and correspondence. Performs general administrative functions with great attention to detail. Maintains departmental workflow for multiple projects and documents. Answers and directs phone calls. Assists with miscellaneous projects when necessary.

ESSENTIAL JOB FUNCTIONS:

• Knowledge and understanding of litigation and the court system.
• Proofreads prepared materials for correct grammar, spelling, punctuation, format, syntax, and content.
• Creates, updates and maintains departmental files (electronic and paper). Includes saving files and logging events in department database.
• Performs various administrative functions including, but not limited to, answering and redirecting phone calls, typing, copying, scanning, filing, faxing, delivering and routing mail.
• Composes, prepares, maintains, and distributes documents, spreadsheets, graphs, presentations, reports and other department documents with an emphasis on accuracy and understanding of legal terminology.
• Prepare other legal documents and files as necessary to support in-house legal counsel. Provide back-up assistance to others in the department. * Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Exceptionally detail oriented to produce extremely accurate work.
• Knowledge and understanding of legal terminology.
• Thorough knowledge and skills using personal computers (Windows) with strong emphasis on Word, Adobe, and Excel.
• Proficient use of the Internet to gather/research information.
• Ability to maintain a high level of confidentiality.
• Competency working in a multi-task environment.
• Courteous and professional oral and written communication skills with coworkers, various levels of management, and business contacts; emphasis on proper English and correct grammar usage.
• Capable of independently identifying, researching, and resolving problems.
• Comfortable with routine tasks and working in a quiet, structured environment.
• Basic mathematical skills such as adding, subtracting, multiplying, and dividing.

EDUCATION AND EXPERIENCE:

• Associate degree in paralegal or legal administrative assisting OR high school diploma/equivalent with a minimum of three years’ legal assisting and/or administrative experience.
• Litigation experience in an administration role required.
• Notary Certification a plus

PHYSICAL DEMANDS:

• While performing the duties of this job, the employee is regularly required to sit for prolonged periods and occasionally walk, stand, bend, stoop, and lift up to 15 pounds.
• Required to have close visual acuity to perform job

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Canton, OH 44718: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• Microsoft Excel: 6 years (Preferred)
• Litigation in an admin role capacity: 1 year (Preferred)
• Adobe Acrobat: 7 years (Preferred)
• Microsoft Outlook: 7 years (Preferred)

Work Location: One location

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