Job description
Position Details
Position Information
Job Type
Non-Faculty
Position Title
Assistant to the Divisional Dean for Humanities, Social Sciences, Media, and Arts
Position Number
E99866
Department
Division of Humanities, Social Sciences, Media, and Arts
Location
Morehouse College - Atlanta, GA
Position Summary
The Assistant to the Division Dean will be responsible for managing effective systems and protocols. The individual will serve as a point person in assisting a Division Dean in carrying out goals and priorities for an academic division. As needed and directed by the Division Dean, this position may provide support to Department Coordinators and faculty in their division.
Required Qualifications
- High school diploma or equivalent.
- At least 5 to 7 years of administrative support experience.
- Advanced level of skills in Microsoft Office.
Preferred Qualifications
- Bachelor’s degree preferred.
- Certified Administrative Professional (CAP) is highly desired.
Preferred Education/Experience
- At least 5 to 7 years of administrative support experience.
Required Knowledge, Skills, and Abilities
- Excellent time management skills to manage multiple projects and daily workload.
- Confidentiality and discretion with highly sensitive information.
- Management of stressful situations, fostering conflict resolution and maintaining composure under pressure.
- Strong critical thinking, decision-making, interpersonal, and problem-solving skills.
- Responsive to changing demands, with attention to detail and high commitment to follow-through.
- Professional image at all times, with high credibility within the division.
- Highly proficient in MS Office with the ability to create spreadsheets and perform basic data manipulation and perform internet research.
- Must be fully vaccinated and boosted against the COVID-19 virus unless a valid health or religious exemption is verified by Human Resources.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Essential Duties/Responsibilities
Essential Duties/Responsiblities
- Provide Administrative Support to Division Dean. Perform daily administrative duties for a Division Dean, including:
- Addressing confidential and time-sensitive material.
- Preparing routine and advanced correspondences (e.g., letters, memoranda, and reports).
- Planning and attending key meetings with internal and external stakeholders.
- Making travel arrangements.
- Function as First Point of Contact for Division Dean. Represent a Division Dean to faculty, staff, students, administrators, and external partners with professionalism, tact, and confidence, while maintaining a high level of confidentiality.
- Organize Events and Meetings. Organize and coordinate individual/group meeting events such as internal and external meetings, conference calls, and conferences for a Division Dean and other participants as needed.
- Communicate Division Programs and Procedures. Work closely with the Division Dean to convey a comprehensive understanding of the division’s programs and procedures.
- Organize Information and Workflows. Optimize workflow management by meeting deadlines and preventing work delays. Organize briefing materials and action items by preparing documents for a Division Dean and those outside of the division as needed.
- Anticipate and Respond Proactively to Issues. Address potential problem areas for a Division Dean in advance, including working across functions to ensure appropriate individuals or offices/departments are involved in necessary decisions and discussions.
- Collaborate with Department Coordinators. Work with Department Coordinators within the division on shared administrative tasks and systems, including scheduling, document storage, and other tasks that benefit the division and its departments.
- Assist in Managing Division Budgets and Administrative Processes. Support a Division Dean in compiling, updating, organizing, and analyzing complex information for reports, budget projects, and presentations.
- Facilitate Community for Division Faculty, Staff, and Students. Coordinate division functions, celebrations/recognitions, and gatherings that enhance a sense of community among faculty, staff, and students.
- Other Duties. Perform other related duties and special projects as assigned or directed by a Division Dean.
Percentage Of Time
100
Posting Detail Information
Posting Number
S605P
Number of Vacancies
1
Job Open Date
05/15/2023
Job Close Date
Open Until Filled
No
Special Instructions Summary
EEO Statement Summary
Morehouse College is an equal opportunity employer. No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status, or any other status protected by law.
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