The Luxe Sunset Blvd Hotel is looking to add a Special Events Coordinator :to our team. When you join the Luxe family, you are joining a world of possibility!

A boutique retreat in the heart of Los Angeles, Luxe Sunset Boulevard hotel provides an oasis of elegance and style by welcoming guests to one of the most distinguished addresses in all of California.

Luxe Sunset Boulevard Hotel is a stunning property at the crossroads of Brentwood and Bel-Air. Located within minutes of UCLA, the Getty Museum, and the Skirball Cultural Center, our convenient location makes it easy to access the best of LA.

Job Position: Special Events Coordinator:
Department: :Catering
Accountable To: :Director of Special Events
Status: :Non-Exempt
Pay Range: :$21.00- $25.50 an hour

Primary Objective:
To provide support to the special events team.

Areas of Accountability: :

• Meets and exceeds customer and co-workers expectations by providing excellent service and teamwork.
• Provides value added service to customers by doing whatever reasonable and possible to meet or exceed customer expectations.
• Communicates effectively with customers, co-workers, and supervisors.
• Demonstrates teamwork by cooperating and assisting co-workers as needed
• Handles difficult situations effectively.
• Performs administrative duties to ensure efficient operation of special events office.
• Maintains adequate inventory of all office supplies and initiates orders as needed.
• Transcribes meeting minutes.
• Prepares drafts of responses to guests and clients as requested.
• Sets up and maintains an orderly filing systems and records business operation.
• Receives telephone calls in courteous manner and takes messages as necessary.
• Relays messages in an accurate and timely manner.
• Processes incoming and outgoing mail.
• Oversees servicing copy machine, typewriters or other office equipment as needed.
• Keeps supervisor fully informed of all problems or matters of significance.
• Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve the overall objectives of this position.
• Coordinate event activities including event setup, visual merchandising and inventory control
• Process, generate and track event sales
• Create PM accounts for all events that need to charge as a 1st deposit
• Check in all PM accounts for all events happening on that date
• Allocating payment to PM accounts
• Coordinate event logistics, timelines and schedules
• Create all distribution signs and hot sheets
• Serve as Event Manager when/if necessary
• Ability to work in a fast-paced marketing and sales environment
• Comfortable speaking in front of both small and large groups
• Maintains a favorable working relationship with all other company employees to foster and promote a cooperative and harmonious working environment.
• Adheres to company policies and procedures.
  • Attends work as scheduled.
  • Follows hotel’s dress and grooming standards.
  • Minimizes safety hazards by following all safety rules and procedures.
• At all times, projects a favorable image of Luxe Sunset Boulevard Hotel to the public.

Physical Requirements:

• Pushing/Pulling: Average weight 60lbs constantly
• Lifting/Carrying: Average weight 60lbs constantly
• Standing/Walking: Constantly. Standing/walking the majority of scheduled shift
• Kneeling/Crawling: Occasionally. Completing tasks throughout the hotel
• Reaching: Constantly

Benefits:

• Medical, Dental, Vision and Life Insurance
• FSA Medical
• EAP
• Short Term Disability and Long Term Disability
• 401(K) Plan
• Vacation and Sick Leave
• Employee Meal and Parking

About Luxe Hotels:
The Luxe independent hotel group is a privately held company, headquartered in Los Angeles, California.
Although Luxe is the brand name of our Hotels, “Luxe” is really an experience, built around ideals of timeless hospitality, innovative services and unexpected solutions. Luxe hotels are like home, only better. At Luxe, we go beyond service and strive to relate to our guests. Every person that enters our hotel brings something new and different – a unique journey and experience. Our job is to recognize and respect that journey in every interaction. Every person truly is an entire world!
With this in mind, we seek employees who share our values and who desire to deliver a gracious guest experience with sincere commitment. We accomplish this by making our guests feel cared-for and known, when they stay or dine with us. Their preferences are considered; their expectations are constantly exceeded. Meeting their needs is only the beginning of what we do to make them feel like they belong.
Luxe Sunset Boulevard Hotel is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.