Sr. Executive Assistant

Location
Princeton , United States

Your job

We’re adding to our diverse team of experts and are looking to hire those who are committed to building a culture that enables the creation of innovative solutions for our business units and clients.

The Opportunity:
Future focused and always one step ahead.
Corporate Risk and Underwriting is seeking enthusiastic and talented individuals to join us as we grow. We are seeking a full time Executive Administrative Assistant to join our Princeton, New Jersey office and the company is open to considering candidates in numerous locations, including NYC.

The responsibility of the Corporate Risk and Underwriting (CRU) Executive Assistant is to provide high level administrative support for the Chief Risk & Underwriting Officer and the Head of Risk Management US P&C Ops as well as perform assignments for CRU leadership team members. The Executive Assistant will perform functions that are, at times, of a sensitive nature and require professional discretion and independent judgement.

The Executive Assistant will be responsible for making independent decisions regarding planning, organizing, complex scheduling, and other administrative tasks and functions. In addition, tracking and maintaining expenses and invoice processing. May lead or oversee special projects as assigned.

This position will apply communication, project management, reporting, and planning skills while working in close collaboration with the staff, executive and administrative teams to achieve objectives of the business units. The job requires extensive cross-functional interaction and expertise with a range of roles to ensure that a variety of tasks are accomplished. The position offers a unique opportunity for personal and professional development.

• Provide executive administrative support to assigned CRU executives and leadership team members
• Perform a wide variety of functions independently, exercising confidential discretion and sound judgment
• Plan and orchestrate work to ensure the executives’ priorities are met, organizational goals are achieved, and best practices are upheld
• Coordinate complex scheduling and calendar management
• Prepare and/or edit e-mail communication on behalf of Executive or team, as requested.
• Assist in the preparation of internal and external meetings, coordinates staff meetings, and other internal meetings and/or conference calls ensuring all logistics and materials are complete.
• Coordinate Domestic and International travel arrangements and resulting expense reports. Maintains control of team expenses and travel
• Prepare spreadsheets, email communications, documentation, presentations and reports, as requested
• Organize and maintain files, correspondence, records and other documents.
• Provide backup support to other department administrators as needed.
• Take on special projects from conception to completion.
• Other administrative tasks and projects as assigned/needed.
• Provide backup support office manager, as needed
• Collaborate with other business units across the company including Accounting, Facilities, IT, HR, Travel and Security departments
• Schedule and arrange logistics for large group/divisional meetings for both internal and external attendees
• Assist with data management such as excel spreadsheets, SharePoint sites
• Assist with review and organization of third-party surveys and data management
• Budgeting Assistance and coordination
• Assist with compiling annual reports and state audit data and communications
• Manage client account lists accessing vendor websites
• Assist with review and organization of department resources such as department guidelines, loss control resources, training materials, presentations, etc. (governance)
• Participate in department and executive leadership team meetings. Capture minutes/takeaways
• Meeting scheduling / coordinating / follow up for unit executive and team calendars
• Liase with Accounts Payable to track invoice processing and generating vendor payment reports

Munich Re America Services (MRAS) is a shared service organization that delivers services to all Munich Re US P&C Companies and other group entities.

Your profile

• 6+ years’ experience in administrative support capacity, supporting an Executive level position.
• Ability to organize and perform multiple tasks in a busy environment.
• Excellent time management skills with an ability to meet competing demands and deadlines.
• Ability to work independently
• Information gathering and information monitoring skills
• Problem analysis and problem-solving skills
• Excellent communication and interpersonal skill (both written and oral)
• Maintains professionalism in any setting where there are clients, prospects, or colleagues as expected by all ambassadors of the organization.
• Proficiency in Microsoft Outlook, Teams, Word, Excel, Project Management to create professional documents, reports and presentations.
• Attention to detail along with the ability to coordinate and work collaboratively with colleagues.
• Ability to work with all levels of management
• Excellent prioritization and organizational skills
• SharePoint knowledge/skills
• Microsoft Excel, PowerPoint, Word, SharePoint
• Coupa experience a plus
• Basic+ excel (consistency in data, pie charts/graphs)
• Strong organizational skills
• Exposure to underwriting a plus, but not required
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.

The Company is open to considering candidates in numerous locations, including NYC. The salary range posted below applies to the Company’s NYC location.

The base salary range anticipated for this position is $72,300-106,000, plus opportunity for company bonus based upon a percentage of eligible pay. In addition, the company makes available a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, 401k match, retirement savings plan, paid holidays and paid time off (PTO).

The salary estimate displayed represents the typical salary range for candidates hired in this position in NYC. Factors that may be used to determine your actual salary include your specific skills, how many years of experience you have and comparison to other employees already in this role. Most candidates will start in the bottom half of the range.

At Munich Re US, we see Diversity and Inclusion as a solution to the challenges and opportunities all around us. Our goal is to foster an inclusive culture and build a workforce that reflects the customers we serve and the communities in which we live and work. We strive to provide a workplace where all of our colleagues feel respected, valued and empowered to achieve their very best every day. We recruit and develop talent with a focus on providing our customers the most innovative products and services.

We are an equal opportunity employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About us

Munich Re America Services, Inc. is a services provider to affiliated group companies primarily related to general services, procurement and IT services.