Job description

SUMMARY: The Accounts Payable Specialist is primarily responsible for processing the business's day-to-day financial transactions, including sales, A/R, A/P, and cash disbursements. This individual is also responsible for assisting with the preparation of certain month-end closing entries, annual audits, and supporting overall departmental objectives for the month-end closing.
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*DUTIES AND RESPONSIBILITIES*

• Efficiently process payable invoices daily in the accounting systems, including allocating costs for centralized purchasing and special events. Invoices cover a wide array of purchases and services.
• Verify the accuracy of vendor invoices, including sales and freight applied correctly and confirm the correct general ledger account codes are used.
• Match invoices to purchase orders, prices, terms of payment, and other charges.
• Generate A/P live check payments and ACH batches.
• Ensure bills are paid in accordance with vendor terms and match the check with backup for review.
• Analyze vendor statements and reconcile them with open invoices recorded in the accounting system on a timely basis.
• Analyze workflow processes and implement new controls as needed to ensure risks are mitigated.
• Respond to vendor inquiries, set up new vendors in the accounting system, and ensure the vendor master file records are kept up to date.
• Weekly processing of cash receipts and other related A/R activities.
• Process transactions and perform accounting duties such as account maintenance, recording entries, and reconciling books of accounts.
• Maintain all payables files including the filing of accounts payable documentation, general ledger journal vouchers, and other miscellaneous filings.
• Prepare monthly sales and use tax filings.
• Seek to improve the efficiency of our Accounting/Financial operations.
• Other accounting duties, as needed.

SUPERVISORY RESPONSIBILITIES

• This position has no supervisory responsibilities

SKILLS AND QUALIFICATIONS

• Bachelor’s Degree in Accounting preferred or 2+ years of previous Accounts Payable experience
• Knowledge of accrual-based accounting practices.
• Experienced in Microsoft Office skills, especially Word and Excel
• Knowledge of Microsoft Great Plains Dynamics, Epicor DocStar, and/or Maximo desirable.
• Experience with 3-way matching
• Ability to work in a fast-paced environment
• Ability to work independently
• Organized and detail-oriented
• Excellent verbal, written, and interpersonal communication skills
• Must be authorized to work in the United States.

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*PHYSICAL DEMANDS*

• While performing the duties of this job, the employee is regularly required to sit for a prolonged period
• The job duties will require the employee to utilize repetitive fine manipulation with hands
• The employee is frequently required to talk or hear
• Specific vision abilities for this job include close vision, distance vision, and depth vision
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

WORK ENVIRONMENT

• Normal office environment

CERTIFICATES, LICENSES, REGISTRATIONS

• None required

OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
This company is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Location: 370 Route 163, Montville, CT 06353

Location: 370 Route 163, Montville, CT 06353

Job Type: Full-time

Schedule:

• 8 hour shift

Work Location: In person

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