Job description
Job Description Summary
Manages and coordinates administrative and office functions. Acts as a liaison with University campus offices and local entities. Works collaboratively with Associate Director of Admissions assisting potential new students. Serves as the liaison for the Charleston and Charleston NWS education centers. Collects data for reporting and report preparation. Maintains all necessary paperwork associated with staff, instructors, and students as necessary and required. Also responsible for other duties as assigned by the Center Director. Occasional evening hours as needed for special events.
Job Description
DUTIES AND TASKS:
- Business Administration
- Classroom procurement and designation for scheduled courses.
- Daily retrieval, receipt documenting, and distribution of all Office mail.
- Tracking of Program Update Requests, or PURs, as required.
- Assisting with admissions process for new students.
- Assisting continuing students as needed.
- Assisting Center Director with other responsibilities as assigned.
- General Administration
- Assist with general record-keeping for enrollment verification,
- Assist Center Director with preparation and submission of base clearances and pass documentation as assigned.
- Answer phones, return calls in a timely fashion, greet customers.
- Manage e-mail inbox for education centers.
- Assisting with purchase orders, vendor contracts, and invoices for the Centers.
- Procuring and maintaining appropriate inventory of office supplies.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Skills:
- Excellent oral, written, and analytical skills.
- Excellent customer service skills.
- Proficient computer skills, to include specific proficiencies in use of Microsoft Word, Excel, Outlook, and PowerPoint.
Abilities:
- Ability to plan and organize work with minimal supervisory direction or guidance.
ENVIRONMENT:
The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.
While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.
NOTICE:
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student, and graduate success.
Why Work at Saint Leo?
What it’s Like to Work Here: Ask our employees and the one word they’d use to describe working at Saint Leo University is “Community.” Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world. Thank you for your interest in joining the Saint Leo PRIDE!
We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).
- Inclusive Group Health Plan (Medical, Dental, Vision)
- Group Health Plan features include Teledoc, Surgery Plus!, Wellness Incentive Program, Nationwide Pet Insurance, just to name a few!
- Health Reimbursement Account (University Paid!) and Flexible Spending Accounts (healthcare and dependent options)
- Tuition Remission (Employee, Spouse, and Dependents)*
- Tuition Exchange opportunity for dependent of employees*
- Paid Personal Leave (Sick, Vacation, Holidays)
- 403b - Annual match 3%-9% of pay based on employee’s contribution. University match and fully vested within one month of hire date.
- Basic Life and AD&D Insurance valued at 30k (University Paid!)
- Income Protection Benefits after one year
- Additional options for supplemental insurance
- Eligibility based on meeting required service period
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