The Payroll and Finance Associate is a full-time position reporting directly to the Director of Human Resources. This position’s primary duties are relating to the payroll function but will also work closely with the CFO/COO on financial analysis.

Duties and Responsibilities:

• Process semi-monthly payrolls, including transmission and reconciliation, for approximately 500 exempt and non-exempt employees.
• Track, analyze, prepare and input payroll data.
• Process all payroll related items including, but not limited to, garnishments, third party sick and 403(b) contributions.
• Prepare reports through payroll provider, currently Paycom.
• Prepare annual payroll calendar indicating deadlines for submissions for payroll processing.
• Contact supervisors regarding any questions and/or information needed to process payroll.
• Verify and input data from timesheets, substitute forms, transportation, and stipends for additional responsibilities.
• Ensure that all payments are properly documented.
• Coordinate with HR team to ensure compliance with local, state and federal reporting standards, employment verifications, and/or payroll issues.
• Research and resolve payroll related issues and questions.
• Ensure W-2’s and 1095’s are completed timely each year.
• Ensure all ACA data is accurately tracked and entered timely.
• Participate in HR and Finance audits, providing information as requested.
• Provide payroll information and reconciliation for Form 990.
• Compile school data for benchmarking analytics.
• Provide analytical support to the CFO/COO with both financial and operational matters.
• Track employee attendance.
• As a fiduciary for the school’s retirement plan, contribute as a member of the school’s retirement committee and participate in investment quarterly meetings.
• Other duties as assigned.

Qualifications:

• Bachelor’s Degree in a related field with a minimum of three years related work experience.
• Strong organizational skills with high attention to detail.
• Knowledge of payroll systems, preferably Paycom.
• Experience with computer applications including MS Office [expert in excel] and Gmail.
• Strong interpersonal and customer service skills.
• Knowledge of school processes and procedures a plus.

In striving to fulfill its mission, The Potomac School seeks many different voices, viewpoints, and backgrounds. We recognize that differences are a source of strength, and we know that everyone is enriched when each person's contributions and perspectives are valued.