Job description
Job Details
Level
Experienced
Job Location
Sarasota, FL - Lakewood Ranch, FL
Position Type
Full-Time, Exempt
Travel Percentage
Negligible
Position Information & Qualifications
At Miles Partnership, we are passionate about travel and use the most effective, results-driven solutions to tell the stories of our destination clients and share experiences that inspire visitors. It’s an exciting time for us, as we continue to grow and add to our team. As such, we are currently seeking a
Senior Administrative Assistant
who demonstrates the following skills and brings the following experience:
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2+ years’ project administration experience (preferably within video production).
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Proficient knowledge of project management-related systems and processes.
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In-depth knowledge of Microsoft Office projects.
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Willingness to take direction, but also work independently.
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Excellent written and verbal communication.
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Well organized and able to prioritize own workload and meet deadlines.
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Able to identify and solve problems or offer solutions.
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Works well in a team environment understanding organizational dynamics and the
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importance of communication priorities.
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Able to effectively manage relationships, both internally and externally.
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Possess strong customer service skills.
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Display sound organizational skills and computer literacy.
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Possess a careful attention to detail.
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Able to work in a fast-paced, professional office environment with several concurrent deliverables.
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Demonstrate flexibility and adaptability in performing tasks and communicating/building relationships.
Job Snapshot: We’re looking for an experienced Senior Administration Assistant who is organized, detailed and finds passion in helping keep the train on the tracks. This role is focused on supporting the Studio Management team and working alongside production teams who produce hundreds of videos a
year. The Senior Administration Assistant is a support role responsible for specific reporting processes for the production studio and additionally supports vice presidents with travel, expenses, hours tracking, meeting notes, supplier profiles and more.
This role requires strong skills from communication to organization to multi-tasking, all while keeping a positive attitude. We need someone who is passionate about being part of a world-class studio team. For this role, we’re looking for someone with experience of managing and coordinating multiple tasks in a fast-paced environment, and is also confident in working with internal and external resources simultaneously. This role will support the studio management team with organized documentation, time management, supporting systems and processes best practices, project-specific documentation and more. This role is pivotal in ensuring the Odyssey Studio is running smoothly, efficiently and is compliant in their process management.
Essential Duties:
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Day-to-day administration for the Odyssey Studios team, including but not limited to travel bookings, expenses tracking, hours reviews and taking/distributing detailed meeting notes.
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Support Studio personnel with vendor management, including but not limited to regular communications, quality assurance needs, project updates and scheduling with vendors.
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Support hiring managers by organizing trainings and equipment needs for new hires.
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Track internal and external resource access points to coordinate consistent application of access as well as maintain an off-boarding process.
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Maintaining accounting practices (like monthly reclasses and expense reports) to ensure timeliness to hit accounting deadlines.
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Support Studio management with daily coordination around client billing, scheduling and more to ensure the Studio runs smoothly.
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Maintain detailed records and tracking of process completion across our video services to ensure compliance within set boundaries and expectations.
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Coordinate processes across the team ensuring production managers are reporting project deliverables efficiently.
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Oversee the collating of key information and data, for client delivery with an eye on hitting deadlines.
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Work with the Studio lead to flag and resolve any roadblocks in achieving deadlines.
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Help coordinate new hire/contractor training and special projects coordination for the Studio. These may include external resources and more.
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Support the full Studio team with data and documentation, and other aspects of team support.
The above list is not intended to be comprehensive, but a sampling of daily responsibilities. Additional duties may be assigned from time to time, and duties may change at any time.
Location:
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Sarasota, FL
Travel Requirements:
This job has minimal to no intra- and/or inter-state travel.
Other Requirements:
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In an effort to protect our employees and their families during these unusual times, proof of COVID-19 vaccination is required as a condition of employment. This means all individuals must be fully-vaccinated (i.e. two weeks after their second shot for a 2-dose vaccine such as Pfizer or Moderna, or two weeks after a single-dose vaccine such as Johnson & Johnson) to be employed with Miles Partnership. Of course, we are willing to consider requests for accommodation on an individualized basis. Any medical information will be kept confidential.
About Miles
Join a fun, collaborative, creative and passionate organization that offers their employees a variety of benefits, including:
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401k matching contribution
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Generous PTO compensation and a flexible work schedule
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Paid company holidays
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Paid volunteer opportunities and company supported charitable events
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Comprehensive benefits package
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Dynamic work day – never boring and never the same
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Collaborative, creative and fun team environment with professional growth opportunities
Miles Partnership, LLLP is an equal employment opportunity employer.
http://www.milespartnership.com/
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