Subcontracts Manager
Full Time
Bethesda, MD 20889
Posted
Job description
Join the HJF Team!
The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing, and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.
This position will be in support of HJF's Contracts Department.
HJF is seeking a
Subcontracts Manager to be responsible for the subcontract management and administration of lower-tier agreements under FAR-based contracts, in accordance with Federal Acquisition procurement regulations, Uniform Guidance, HJF policies and procedures, and award terms and conditions. Responsibilities for this hands-on position include pre-award proposal subcontract support and day-to-day administration of assigned subcontracts portfolio.
Responsibilities:
- Develops, negotiates, awards, administers, and closes out assigned lower-tier agreements and modifications of all types and classifications in compliance with Federal regulations, HJF policy and procedures, and prime award terms and conditions.
- Works with Business Development, Program Managers, and Principal Investigators to identify, solicit and evaluate Subcontractors that meet proposal/contract requirements. Reviews RFP and advises staff on RFP subcontract requirements. Negotiates and executes NDAs and teaming agreements. Ensures cost reasonableness of lower-tier pricing through competition by preparing and issuing subcontractor solicitations, analyzing subcontractor proposals, documenting subcontractor selection and cost/price analysis, and making an award determination. Prepares requests for consent packages and otherwise ensure HJF proposal is compliant with RFP requirements.
- Monitors lower-tier contractor performance and ensure compliance with prime and lower-tier agreement terms and conditions, including subcontract consent, subrecipient monitoring, receipt and review of progress reports, subcontract deliverables, and invoices.
- Provides senior-level advice and expertise to Principal Investigators, Program Managers, and HJF staff members pertaining to subcontract management and administration processes and requirements.
- Enters and maintains required subcontract and financial information in multiple HJF systems and audits entries for completeness and accuracy. Maintains fully organized, complete, and Contractor Purchasing System Review (CPSR)/Single Audit compliant files in the document management system.
- This may include budgetary responsibility to include preparing, approving, and monitoring.
- May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for the role.
Required Knowledge, Skills and Abilities:
- Senior-level knowledge of Federal Acquisition Procurement Regulations (FAR) is required. Knowledge of Uniform Guidance (UG) is a plus.
- Excellent written and verbal communication, interpersonal, coordination, organizational, and analytical skills.
- Ability to manage multiple tasks simultaneously with competing priorities.
- Proficiency in Microsoft Excel required.
Physical Capabilities:
- Ability to stand or sit at a computer for prolonged periods.
Work Environment:
- This position will take place primarily in an office setting.
Education and Experience:
- Bachelor’s Degree is required.
- A minimum of 6-8 years of experience is required.
All HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.
Employment with HJF is contingent upon the successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.
About Henry M. Jackson Foundation for the Advancement of Military Medicine:
HJF is a 501(c)(3) nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike.Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.
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