Job description

Supervisory Inventory Management Specialist

DEPARTMENT OF VETERANS AFFAIRS

Veterans Health Administration

VA Palo Alto Healthcare System (VAPAHCS)

*** You must apply to this position on USAJOBS by copying this link to your browser: https://www.usajobs.gov/job/715120200***

Summary

This position will serve as the Chief, Total Support Section of the Logistics Management Service (Logistics) at the VAPAHCS. The incumbent will serve as the technical expert in matters concerning materiel management programs. Incumbent manages and supervises Inventory Management; Receiving Logistics and participates fully in all phases of Logistics Distribution Program. He/she will assisting in budgeting, planning, numerous reports, serving as advisor on various Health Care System committees.

This job is open to

Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

Federal employees - Competitive service

Current or former competitive service federal employees.

Federal employees - Excepted service

Current excepted service federal employees.

Individuals with disabilities

Internal to an agency

Current federal employees of this agency.

Military spouses

Veterans

Clarification from the agency

This is open to current permanent employees of the Department of Veterans Affairs, CTAP eligible, current permanent federal employees, ICTAP eligible, Schedule A eligible, and other status eligible.

Duties

Duties to include but not limited to the following:

• Supervises functions to include requisitioning, receiving, storing, issuing and distribution of supplies and equipment. This section is the nerve center in the Health Care System for providing all patient care supplies and equipment.
• Delegates full authority to organize the section as necessary to best achieve organizational goals.
• Selects supplies and equipment for purchase, oversees the Section's budget for medical, surgical and office supplies for use throughout the Health Care System (presently at$23M) allocating funds and resources as appropriate;
• Maintaining proper fiscal controls to ensure availability of supplies while staying within parameters established by management In this role.
• Expected to establish realistic budget projections
• Assists the Chief and Deputy Chief, Logistics in staff responsibilities and acts as Staff Advisor to Management on all matters concerning the Total Supply Support Section.
• Responsible for the development of policies, procedures and education plans and conducting reviews.
• Must be thoroughly trained in personnel management and must plan and personally conduct a continuous program of training in work principles, work simplification, organization methods, safety and work measurement.
• Informs subordinate supervisors of changes in programs, goals and policies affecting the operation of the Section.
• Interviews and selects employees; hears grievances and employee complaints; recommends disciplinary action
• Prepares and reviews performance appraisals
• Must maintain close and effective relationships with all elements of Logistics and customer departments.
• Serves as expert advisor to the Commodities Standardization Committee and will aggressively pursue cost effective product standardization within the facility and, where applicable, within affiliate hospital group.

Location: Palo Alto, CA

Salary: $102,489 - $133,236 per year

Pay Scale & Grade: GS-12

Work Schedule: Monday to Friday 7:00 am to 3:30 pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Inventory Management Specialist/PD7001O
Relocation/Recruitment Incentives: Recruitment Incentive authorized to highly qualified candidate
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.
• Valid current CA driving license

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/04/2023.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a G 12 position you must have served 52 weeks at the GS 11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS 11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
• Supervises functions to include requisitioning, receiving, storing, issuing and distribution of supplies and equipment.
• Selects supplies and equipment for purchase, oversees the Section's budget for medical, surgical and office supplies.
• Interviews and selects employees; hears grievances and employee complaints; recommends disciplinary action; prepares and reviews performance appraisals.
• Serves as expert advisor to the Commodities Standardization Committee and will aggressively pursue cost effective product standardization within the facility.

You will be rated on the following Competencies for this position:

• Communication
• Leadership
• Planning and Evaluating
• Problem Solving
• Reasoning
• Technology Application

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is sedentary and is usually accomplished while the employee is comfortably seated at a desk or table. Some walking and standing may occur in the course of a normal workday in connection with attendance at meetings and conferences, or while researching files. Items carried typically are light objects such as briefcases, notebooks, and data processing reports. Lifting of moderately heavy objects is not normally required. No special physical effort is required to perform the work.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Additional information

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Job Type: Full-time

Pay: $102,489.00 - $133,236.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Palo Alto, CA 94304: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Must be a U.S. Citizen

Experience:

• Inventory control: 1 year (Required)

Work Location: One location

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