Job description

SAN JOSE/EVERGREEN COMMUNITY COLLEGE DISTRICT

The San Jose - Evergreen Community College District is currently recruiting a Payroll Technician. This is a temporary assignment through 03/31/2022 with the possibility of extension. Hourly pay is $31.17. Working hours are Monday – Friday, 8:30 AM – 5:30 PM. Position will be located at District Office, 40 S. Market Street, San Jose, CA 95113.

Duties and Responsibilities/Specific to Position:
Payroll Technician requires specific training in the computation of a variety of technical/clerical payroll transactions, working knowledge of payroll-related computer programs such as Ellucian, payroll posting procedures, and general accounting data entry. Advancement to Payroll Coordinator requires the ability to integrate all aspects of the payroll, train others, and audit computer-aided payroll systems

KEY DUTIES AND RESPONSIBILITIES:
1. Prepares, monitors, and generates payroll for assigned employee groups including academic, classified, temporary, and student employees.

2. Reviews timesheets and reconciles the totals and balances. Records changes in salaries, deductions, and other payroll information and submits changes that update master computer files. Verifies completeness of data.

3. Posts payroll-related employee data in a timely and accurate manner. Verifies and processes necessary payroll deductions for benefits and related items. Audit payroll deductions and earnings registers for reasonableness and accuracy.

4. Computes and interprets miscellaneous forms of compensation and deductions. Prepares calculations for special payroll checks, computes and prepares any necessary adjustments.

5. Administers 403(b) and/or 457 tax shelter authorizations for payroll deductions and routes requests for loan and withdrawals for appropriate approval.

6. Administers levies, advances, garnishments and other adjustment as needed; assists in reconciliation of cash and account payable to the payroll system.

7. Prepares a variety of payroll documents such as, but not limited to, edits to and manual warrants, hourly payrolls, federal withholding forms, retirement forms,

8. Audits time sheets, attendance reports or preliminary payroll lists to verify hours, rate of pay, and budget account number or monthly payroll. Audits or calculates balances of items such as sick leave, vacation, and personal leave, and ensures deductions are made accordingly. Verifies all transactions were posted to correct accounts.

9. Distributes warrants, yearly W-2 forms and retirement system statements, sick leave registers and other payroll documents as necessary.

10. Interacts closely with Human Resources, Budgeting, and other District functions to assure all information regarding payroll adjustments, problems, employment status, and salary accounts are up to date and accurate.

11. Prepares employer information for court subpoenas. Responds to and sets up payroll adjustments for garnishments and other forms of salary reduction.

12. May prepare payroll distributions such as journal vouchers for charging appropriate payroll costs to departments.

13. May provide accounting data entry support to accounts payable, receivable, and general ledger

14. Performs other duties related to the job classification.

Education and Experience:
1. 1. Associate's degree in accounting, finance or related field.
2. Three years' experience in the maintenance of financial or statistical records.
3. Demonstrated sensitivity, knowledge, and understanding of the diverse academic, socioeconomic, gender, cultural, disability, and ethnic backgrounds of the individuals we serve and sensitivity to and knowledge and understanding of groups historically underrepresented, and groups who may have experienced discrimination.

Interested applicants should apply to @ jose.chesmore@sjeccd.edu

For consideration, please submit a District application, cover letter, resume and copy of your transcripts by Friday, December 31st, 2021 at 5:00 PM

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